Project Coordinator - Engineering

Project Coordinator We deliver affordable, reliable ELECTRICITY, with a focus on EFFICIENCY and a commitment to ENVIRONMENTAL STEWARDSHIP. We are dedicated to ECONOMIC DEVELOPMENT, providing resources and supporting economic growth. Our EMPLOYEES are our greatest asset in meeting our mission to be an Oklahoma Agency of Excellence. The Project Coordinator performs administrative and project support duties for the T&D Engineering department of the Authority. Essential job functions include, but are not limited to: Assists with the project management administrative processes during project planning, initiating, executing, monitoring/controlling, and closing. Assists with the construction administrative process, including but not limited to tracking costs and/or materials, processing vendor invoices, scheduling and facilitating meetings, and taking minutes. Prepares and enters purchase requests and purchase orders for equipment, materials, and services related to T&D project. Processes releases from purchase orders and contracts for equipment, materials, and services. Makes purchases using the P-Card system; prepares documents to account for purchasing as required. Assists with preparation and processing of project bid documents, as needed. Maintains project records; scans documents and files electronically; files paper copies as needed, ensures proper storage of project documentation. Assists in the creation and maintenance of project schedules for Project Manager(s).Completes reports and project related forms as necessary. Handles contract mailings, filing, etc. Schedules and leads meetings as well as coordinates project activities as required with other GRDA departments and vendors. Skills, Knowledge, Qualities: Requires competency with personal computers. Requires training and experience with Microsoft Office Excel, Word, Access, Outlook, PowerPoint, OneDrive, Teams, and Project. Requires the ability to learn and use MAXIMO and Dynamics 365, to enter and track material purchases. Requires the ability to follow processes and procedures. Must be competent in the use of the English language both in the written and verbal form. Must exhibit a positive, pleasant personality and a professional demeanor for interaction with the public. Requires the ability to prepare reports; to gather, review, and analyze data. Requires the ability to prioritize tasks and manage interruptions appropriately. Requires strong communication skills. Basic Project Management knowledge is preferred but not required. Education, Training, Experience: Minimum high school graduate with at least five years of experience in administrative office work. Experience as an administrative assistant preferred. Experience working in a deadline-driven environment. Experience showing strong organizational and multi-tasking skills. Certificates, Registrations, Licenses: Valid Oklahoma driver's license Physical/Mental Requirements & Working Conditions: Business related travel may be required for training purposes and miscellaneous meetings. Must be able to handle weights up to 30 lb. on an infrequent basis. Requires bending as needed for filing of documents. Work is usually performed in an office environment.