Regional Office Assistant - Chicago Region

young lifeChicago, ILJunior L3

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office and Administrative Support Workers, All Other Office Clerks, General

Religious Organizations Civic and Social Organizations Corporate, Subsidiary, and Regional Managing Offices

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Regional Office Assistant

Summary: This position assists the regional administrator position and provides regional administrative support.

Essential Duties:

Written and Verbal Communication
Provide general office support, including correspondence, filing and mailing.
Answer phones.
Respond to voicemail, e-mail and phone calls in a timely and professional manner.
Send thank-you letters to donors.
Interact with all area and regional staff, volunteers, area and regional committees and regional management teams.
Assist in Administration
Process and track donations.
Maintain donor and leader databases, ensuring area leader forms, driver questionnaires and background checks are up-to-date.
Manage monthly purchase card expenses, field development tool (FDT), regional and staff expense reports.
Provide personnel support for regional staff, including Human Resources and personnel action requests (PARs).Coordinate regional fundraising events and other regional events.
Assist with annual camping administration.
Assist regional administrator and regional director with workload.
Maintain, organize and facilitate monthly deadlines, including camp and work crew allocation, annual budgets and compensation.
Provide staff care, including birthdays, monthly reports and assignment care packages.
Assist with gathering regional statistics electronically via the Growth Planning Software (GPS) system.
Facilitate paperwork to open and close area ministries across the region.
Manage and execute area transfers.
Manage Mission Security application for staff within region.
Update the MSite.
Provide administrative support for volunteer-led areas and areas in a staffing transition.
Assist with additional work from regional staff.
Assist in Event Planning
Plan, coordinate and facilitate regional events including:
Regional staff training days
Committee chair days
Regional meetings
Regional camps
Leadership weekends

Education:

High school education or equivalent.
Associate's degree preferred.
On-going education encouraged.
Qualifications Required For the Job:
Previous administrative assistant experience preferred.
Must be able to type 55 to 60 words per minute with few errors.
Proven data entry skill, which must be accurate and rapid.
Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint.)Strong organizational skills with attention to detail.
Must have good grammar, with strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Must be detail-oriented while successfully accomplishing multi-tasks.
Proven relational skills with both kids and adults.

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Level

Junior L3

Location

Chicago, IL

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Religious Organizations

Posted

7 days ago

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