Benefits Coordinator

Location: New York, NY (Upper West Side)

Schedule: Monday-Friday, 9:00 AM-5:00 PM

Hourly Rate: $34-$38/hour, dependent on experience

Position Overview: Our client is seeking a Benefits Coordinator to support the day-to-day administration of employee benefits programs. This role serves as a key resource for employees regarding benefits eligibility, enrollment, coverage, and related inquiries while ensuring accurate data management and compliance with applicable regulations. The Benefits Coordinator will work closely with benefit carriers, brokers, payroll, and internal stakeholders to maintain and improve benefits administration processes.

Responsibilities: Administer employee benefit programs including medical, dental, vision, life insurance, disability, retirement, and voluntary benefit plans. Process benefit enrollments, changes, terminations, and qualifying life events. Coordinate new hire benefits orientations and support annual open enrollment activities. Maintain accurate employee benefit records and supporting documentation. Ensure benefit data is accurately maintained within HRIS and payroll systems. Review and reconcile benefit invoices and coverage records. Manage retirement plan enrollments, changes, and related recordkeeping. Prepare and distribute required benefits communications and notices. Administer COBRA-related processes and maintain compliance documentation. Maintain confidentiality and security of employee health and benefits information. File and monitor Workers' Compensation, Short-Term Disability, and Paid Family Leave claims. Serve as the primary point of contact for employee benefits questions and issue resolution. Generate and maintain benefits-related reports for management and HR initiatives. Coordinate with payroll to ensure benefit deductions and employee data are processed accurately and timely. Compile census data and assist with benefits renewals. Build and maintain relationships with insurance carriers, brokers, and third-party administrators. Support the implementation of new benefits programs and special projects as needed.

Qualifications: 2+ years of experience supporting benefits administration, payroll, HRIS, or related HR functions. Experience administering employee benefits including medical, dental, vision, life insurance, disability, and retirement plans. Working knowledge of COBRA, HIPAA, FMLA, ERISA, ACA, and related federal and state regulations. Experience with Workers' Compensation, disability, and leave administration preferred. Strong proficiency with Microsoft Office, particularly Excel. Experience working with HRIS and payroll systems; Paycom experience is a plus. Excellent customer service, communication, and problem-solving skills. Strong organizational skills with high attention to detail. Ability to manage multiple priorities in a fast-paced environment. Demonstrated ability to handle confidential information with discretion. This role offers an excellent opportunity to join a collaborative HR team with the potential to transition into a permanent position.

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