Temporary Administrative Secretary This position provides administrative and clerical support to the Executive Director's office. Essential duties and responsibilities include the following. Other duties may be assigned. Performs a variety of tasks including typing, filing, follow-up assignments and telephone coverage for the office of the Executive Director (which includes the Executive Assistant and the newly created Fund Development Manager).Responsible for typing letters, memorandums, reports, proposals, grants, Fair Hearing forms and other reporting data. Provides backup support to the Executive Assistant and primary support in the absence of the Executive Assistant in carrying out the overall responsibilities to the Executive Office. Assists in coordination of meetings for the Board of Directors and its various committees. When and if applicable, provides both written and oral translation services as needed. Provides support and assistance to the Executive Office in the management of SCLARC/FOS Board of Directors and other Community Advisory Committees.
Supervisory responsibilities: None
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work flexible hours and maintain all information and activities of the office with a high level of confidentiality. Minimum typing speed of 45 wpm. Education and/or experience High school diploma or general education degree (GED); or four years of related experience and/or training including public contact; or equivalent combination of education and experience.
Language skills:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Mathematical skills Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Reasoning ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Certificates, licenses, registrations - None Physical demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Work environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
