Clerical And Receptionist Duties Under the direction of the Administrative Assistant II, the employee will be responsible for clerical and receptionist duties which include but are not limited to: Greeting and assisting staff and visitors. Answering and directing incoming telephone calls to appropriate staff. Sorting, recording, and distribution of incoming mail and deliveries. Setting up pick-ups with FedEx, UPS, etc. for outgoing packages. Assisting with various projects as needed which can include: Mass mailings Filing, both paper and electronic Information/Data collection, both paper and electronic Set-up and cleanup of conferences/events/meetings Operation of a postage machine Operation of a letter folding machine Maintaining conference room schedule and set up and break down of meeting space Maintain supply area which can include: Ensure proper supply levels of standard supplies (pens, pencils, notepads, etc.) Maintain an organized supply area Request additional or new supplies as needed Maintain multi-function machine Keep reception area neat and welcoming to staff and visitors. Data entry duties as assigned.
Minimum qualifications:
No minimum qualifications per Civil Service. See Additional Comments for operating needs. Additional comments: Operational needs: Must have the ability to effectively and politely communicate with staff as well as with the public in person, on the telephone, and through e-mail. Must be detail oriented. Must be able to operate individually as well as part of a team. Must be able to operate in a professional office environment and gain familiarity with the various functions of the Division for Historic Preservation. Possession of a New York State Notary Public Licensure preferred but not required.
Benefits:
This position has the option to join the NYS Employee's Retirement System and is eligible for health insurance, dental and vision coverage. There is opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time & service requirements has been met. For more information, please visit: parks.ny.gov/employment/benefits.aspx Some positions may require additional credentials or a background check to verify your identity.
