Secretary II

TYPICAL WORK ACTIVITIES: Manage incoming calls and visitors, and establish priorities for submission to an administrator; Make decisions in handling non-routine situations and data, and relieves an administrator of office routine; Schedule and arrange meetings, conferences and appointments and assemble and coordinate background material; Attend meetings, take minutes, prepare agendas, transcribe minutes and prepare resolutions and determinations for distribution to relevant stakeholders; Answer routine correspondence and compose letters for official signature; Establish and maintain confidential and general office records; Prepare and/or coordinate the preparation of a variety of reports and statistical data; Answer moderately difficult questions related to the activities of the office; Coordinate work activities and assist with routine administrative or technical functions; Communicate administrative directives and policies across the work unit; Establish and implement office procedures and maintain efficient workflow; Schedule personnel and coordinate substitute coverage; Review accounts, reports and other documents for completeness, accuracy and conformity with established procedures; Order office supplies and maintain inventory of supplies and equipment; Monitor expenditures to maintain budgetary controlsMINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma and four (4) years of paid office clerical or business work experience, at least one (1) year of which involved supervisory and/or non-routine duties.

NOTES: 1. Additional qualifying paid work experience or any academic, technical or vocational training may be substituted for schooling on a year-for-year basis.2. An Associate's degree may be substituted for two (2) years of the required general paid work experience.3. A Bachelor's degree or higher may be deemed fully qualifying.