Title: LitigationLegal Administrative Assistant
Salary: $65,000 - $75,000, Annually Depending on Experience
Location:
Wellesley, MA
*THIS IS A RETAINED SEARCH - PLEASE DO NOT CONTACT ME/THE FIRM IF YOU ARE A RECRUITER*
About Tracey, Roman and Ramos, PC
We are a respected family law firm dedicated exclusively to divorce and family law matters. Founded by highly regarded practitioners with more than 25 years of experience, our firm provides compassionate, strategic guidance to individuals navigating some of life's most challenging transitions. We understand that family law matters involve deeply personal and often emotional issues that can have a lasting impact on our clients, their families, their finances, and their futures. Because of this, we are committed to delivering exceptional client service, thoughtful advocacy, and a supportive experience throughout the legal process.
We are seeking a proactive Legal Administrative Assistant to join our team. The candidate will be professional, detail-oriented, and empathetic with strong interpersonal skills. This position offers the opportunity to work closely with attorneys, clients, and court personnel while serving as an integral part of our team. For the right candidate, there is significant opportunity for growth into a Paralegal role over time. To learn more: www.trr-law.com.
A health insurance stipend
A 401(k) plan after 6 months of employment
Profit sharing plan participation after 6 months of employment
Responsibilities: Answer and direct incoming phone calls in a professional and courteous manner
Create a positive and welcoming experience for clients in person and on the phone
Scan, organize, file, and maintain client and case records
Prepare, e-file, and track court filings
Follow up with court personnel regarding filing status and court communications
Request and manage hearing recordings, tapes, and transcripts
Maintain attorney calendars, including court appearances, deadlines, and meetings
Ensure pleading binders, financial statements, and case materials are prepared and updated well in advance of deadlines
Build and maintain strong client relationships, exercising patience, empathy, and professionalism when interacting with clients who may be experiencing stressful or emotionally difficult circumstances
Monitor attorney calendars to ensure attorneys are prepared for upcoming matters
Interface regularly with clients, courts, opposing counsel, and vendors
Coordinate with billing management regarding client matters and administrative needs
Assist attorneys and staff with administrative and case-related projects as needed
Requirements:
2+ years of legal administrative experience at a civil litigation firm (not including PI, RE, or debt collections)
Experience working directly with clients
An Associate's or Bachelor's degree
Experience with Microsoft Office Suite and Outlook
Fast and accurate typing skills, with strong proofreading skills and attention-to-detail
Excellent verbal and written communication skills
The ability to prioritize competing deadlines and manage multiple responsibilities
A proactive mindset with a willingness to ask questions and take initiative
The ability to interact empathetically with clients experiencing difficult situations
Bonus Experience: Family law experience
Paralegal experience and/or have obtained a paralegal certification
Experience assembling pleading and/or trial preparation binders
Please note that this job description is intended to provide a general overview of the position and is not representative of all responsibilities, duties, and skills required.
Tracey, Roman and Ramos, PC is an equal opportunity employer. The position is in person and located in Wellesley, MA. Relocation Assistance is not offered for this position. Applicants must be legally authorized to work in the United States.
