Mail Clerk / Printing Clerk Essential Functions and Responsibilities Mail Operations Mail pickup: Picks up mail from the main post office. Sorting and Distributing: Receive, sort, and route incoming mail, packages, and interoffice memos to the correct departments or individuals. Processing Outgoing Mail: Weigh letters and parcels, calculate correct postage, and operate automated postage metering or folding machines. Tracking and Logging: Maintain logs for certified, registered, or tracked packages using internal tracking systems or carrier portals (UPS, USPS, FedEx).Route Deliveries: Collect and deliver mail across corporate, campus, or municipal facilities, sometimes operating an organization vehicle. Printing & Production Operations Document Duplication: Operate large-volume digital copy machines, high-speed printers, and multi-function print shop systems. Finishing Services: Cut, fold, collate, staple, hole-punch, or bind printed documents according to job work orders. Stock Management: Load paper stock into large printers, move reams of paper, and stock inventory in storage or print shop areas. General Administrative & Maintenance Equipment Upkeep: Perform basic cleaning and routine maintenance on mail meters, inserters, industrial copiers/printers, scanners, binding machines and printing hardware; clear paper jams safely. Inventory Control: Monitor and restock office and mailroom supplies like envelopes, labels, ink, and paper reams. Customer Service: Assist staff or walk-up clients with shipping options, postage rates, or print job requests. Performs other duties as assigned.
Qualifications & Requirements
Education:
High school diploma or GED, and two (2) years related experience involving mail room / printshop operations.
Physical Requirement: Ability to stand for long periods, walk delivery routes, and lift heavy items (frequently up to 50-70 pounds of paper stock or packages). The incumbent is frequently required to stand; and stoop, kneel, crouch, and bend. The incumbent is occasionally required to sit.
Speaking/Hearing: Possesses the ability to give and receive information through speaking and listening skills.
Core Competencies:
Strong attention to detail, time management to meet strict carrier pickup cutoffs, and reliable communication skills. Licenses: A valid driver's license is required for internal, external mail delivery routes.
Technical Skills:
Basic computer skills; familiarity with office software (Microsoft Office or Google Suite), Excel, and digital print/mail tracking software.
Terms of Employment: This is a non-exempt position. This is an At-Will employment position.
Equal Employment Opportunity Statement:
It is the policy of Hinds County to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identify or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Hinds County prohibits any such discrimination or harassment. The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts Hinds County's right to assign or reassign duties and responsibilities to this job at any time unless restricted by law.
