Asset Management Support Specialist Come work with a team of dynamic professionals who dedicate their services and skills to creating opportunities for success within our community. Community Housing Network (CHN) is a nonprofit helping the people of central Ohio since 1987. Bring your knowledge and passion to help CHN impact our community. Share in our values by empowering people, solving problems, building relationships, being curious, creating equitable opportunities, and having fun. If you'd like to learn more about the mission of CHN, who we are, and who we serve, go to www.chninc.org. The Asset Management Support Specialist provides administrative, analytical, and operational support to the Asset Management team. This position assists with purchasing, vendor and contract administration, capital expenditure tracking, project lifecycle analysis, Yardi workflow maintenance, risk rating, and other asset management activities. The Asset Management Support Specialist is responsible for maintaining accurate records, tracking information and deadlines, preparing reports and documentation, and coordinating with internal departments and vendors to support the day-to-day operations of the Asset Management function. What you will do in the role: Purchasing - Issue and track purchase orders while maintaining accurate purchasing records; Manage vendor accounts and authorized users for CHN's commercial purchasing accounts. Assist with purchasing questions and resolve issues as appropriate. Contract & Vendor Administration - Maintain vendor and contract records, including key dates, services, and documentation. Assist with RFPs, vendor documentation, contract renewals, and invoice templates. Track contract expirations, renewals, and missing documentation. Capital Budgeting & Tracking - Track approved capital expenditures and project progress throughout the year. Maintain accurate records and prepare reports for Finance, Property Management, and Asset Management. Assist with gathering documentation for capital projects. Yardi Administration - Maintain and update designated Yardi workflows. Assist with documenting Yardi processes and procedures. Project Lifecycle Analysis - Coordinate appraisals, PCNAs, and other required reports and documentation. Organize and assemble project lifecycle materials. Review information for completeness and accuracy and follow up on missing items. Risk Rating - Compile quarterly spreadsheets and supporting documentation. Enter, organize, and review data for accuracy and completeness. Follow up on missing or inconsistent information. Administrative Support- Maintain files, spreadsheets, databases, schedules, and other Asset Management records. Prepare reports, presentations, correspondence, and other documents. Coordinate meetings, track action items, and assist with follow-up. Support special projects and initiatives, including Preventative Maintenance, IGS, and ION projects. Other - Perform other duties consistent with the responsibilities of the position. Contribute to CHN activities and actively participate as a member of the CHN community.
Qualifications:
Associate degree in business administration, accounting, finance, project management, or a related field preferred, or equivalent experience. 13 years of experience in administrative, accounting, property management, asset management, or purchasing roles preferred. Experience with Yardi or another property management system preferred. Valid driver's license and auto insurance. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite and the ability to learn and adapt to new technology. Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Ability to analyze and organize information using spreadsheets and other tracking tools. Working knowledge of accounting and finance concepts. Strong attention to detail and accuracy. Basic knowledge of system documentation principles preferred. As a full time member of the CHN team you will also receive training, health, vision, and dental, paid time off, 401(k), and an opportunity to work in an organization with an entrepreneurial spirit at heart. We care about the growth and development of our people and those we serve. EEO and Diversity Statement Community Housing Network (CHN) champions diversity, equity, and inclusion in all practices. This vision guides our recruitment and hiring practices. We are devoted to building a company and community where people experience authenticity and belonging. We are committed to equal employment opportunities regardless of race, color, ethnicity, ancestry, religion, national origin, sex including pregnancy, gender identity, sexual orientation, age, marital or parental status, disability, veteran status, or other class protected by applicable law. Your unique background and identity are invaluable and needed here! We are stronger when the diversity of our workforce and our individual and collective experiences influence our practices. Come join us and find out what your best work could look like here at CHN!
