Procurement Coordinator / Procurement Associate The Procurement Coordinator / Procurement Associate supports the day-to-day procurement operations of the Houston manufacturing site. This role is primarily responsible for purchase order processing, procurement documentation, system data maintenance, invoice/payment coordination, and administrative support for Procurement Specialists and the Procurement Manager. The ideal candidate is highly organized, detail-oriented, and comfortable working with ERP systems, Excel, suppliers, internal requestors, and cross-functional teams.
Key Responsibilities
Procurement Documentation:
Prepare and maintain PR/PO documentation, vendor quotations, purchase approvals, packing lists, receiving documents, invoices, vendor onboarding documents, and tax/payment-related documentation.
Ensure procurement files are complete, accurate, and properly organized.
Support document collection for audits and internal reviews.
Invoice & Payment Coordination:
Coordinate with Accounts Payable (AP) to ensure invoices are properly matched and processed for payment.
Follow up on missing invoices, receiving records, approvals, or other documentation that may delay payment.
Track outstanding invoices and payment status.
Communicate with suppliers regarding invoice or payment issues when necessary.
Help prevent overdue payments and supplier account holds.
Procurement System & Data Management:
Perform routine data entry and system updates.
Assist with procurement reports, open PO reports, invoice tracking, and purchasing status reports.
Ensure system records are consistent with supporting documentation.
General Procurement Support: Provide administrative and operational support to the department.
Required Qualifications:
Associate or Bachelor's degree in Business, Supply Chain, Procurement, Accounting, or a related field preferred.12 years of experience in procurement, purchasing, supply chain, administrative support, or a related field preferred.
Strong attention to detail and organizational skills.
Proficient in Microsoft Excel, Outlook, Word.
Ability to manage multiple tasks and meet deadlines in a fast-paced manufacturing environment.
Strong communication and follow-up skills.
Ability to work effectively with internal teams and external suppliers.
Chinese/English bilingual skills preferred due to cross-functional communication with U.S. and China teams.
Key Competencies:- Attention to Detail
- Organization & Time Management
- Procurement Operations
- Excel & Data Management
- Follow-Up & Accountability
- CommunicationProblem Solving
- TeamworkProcess Discipline
