Executive Assistant – Confidential Family Office
Compensation:
$150K–$200K base depending on experience + discretionary bonus, medical/dental/vision benefits, 401(k), PTO, and sick time.
Schedule:
Hybrid, with flexibility to work remotely while the Principal is traveling. A private, globally active family office is seeking a highly organized, discreet, and proactive Executive Assistant to provide dedicated support to the principal and assist with broader family office administration. This is a hands-on role ideal for someone who thrives in a high-touch, fast-moving environment and is comfortable supporting an executive who travels extensively. The EA will serve as a central point of coordination, helping manage the Principal’s day-to-day priorities while ensuring important administrative matters, deadlines, and follow-ups are handled seamlessly.
Key Responsibilities:- Manage a complex calendar, meetings, travel arrangements, expenses, and selected correspondence
- Coordinate across advisers, service providers, family members, and other key stakeholders
- Maintain organized records, trackers, deadlines, and recurring administrative obligations
- Manage follow-up on outstanding items and ensure matters are carried through to completion
- Prepare meeting materials, agendas, notes, and action items
- Assist with personal and family administrative matters, including travel documentation, insurance, property-related requests, and vendor coordination
- Organize confidential documents and information with exceptional discretion
- Develop streamlined processes, checklists, and systems to create structure and improve efficiency
- Anticipate the Principal’s needs and proactively identify scheduling, travel, and administrative priorities
Qualifications:- Approximately 5+ years of relevant Executive Assistant or high-level administrative experience
- Experience supporting executives within venture capital, private equity, financial services, family office, start-up, or a similarly fast-paced environment preferred
- Exceptional organization, attention to detail, and follow-through
- Polished and professional communication skills
- High level of discretion and sound judgment
- Comfortable working across time zones and supporting an executive with extensive international travel
- Proactive, patient, resourceful, and able to operate independently
- Strong technology, spreadsheet, and productivity skills
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