Materials Manager

Job Summary: The primary function is to support both supply distribution and facility operations for any company clinical and non-clinical areas. Responsible for ordering and maintaining adequate levels of all supplies, equipment, and linen in accordance with established par levels for any outpatient or inpatient floor. Collaborates with administrative and clinical leadership and assists with equipment and supplies selection necessary to achieve optimum patient care in the most cost-efficient manner. Coordinates with vendors and ancillary services, i.e., Plant Operations, Facilities Management, Safety, and Environmental Services to ensure that all areas, including nurse servers, medication rooms, supply closets, examination rooms, patient rooms, treatment areas, labs, waiting rooms, conference and consultation rooms, and academic/administrative are maintained in a safe, attractive, and appropriate condition. All duties must be carried out in a manner consistent with the standards of the institution. Supply Ordering: Takes inventory and orders supplies (if applicable) to maintain established inventory levels in all assigned supply areas per established schedule. Counts supplies in assigned supply areas, item by item, and notes quantities needed to bring items up to established inventory level; orders items via the inventory management system (e.g., Helios).Orders additional supplies (e.g., over par levels, non-routine supplies, patient charge items) as requested by the leadership team and/or clinical staff. Anticipates and avoids problems by ordering out-of-stock and depleted items as soon as possible; offers alternatives to out-of-stock items when appropriate; checks to see if another area has extra out-of-stock items. Identifies overstocked items and returns them to the appropriate party for credit; notifies the manager daily of any overstocked items. Checks daily on items “on order” using the backorder report and notifies the manager of critical items needed to ensure the most timely delivery and stocking. Identifies fast-moving items and monitors them closely. Suggests changes in par levels to best accommodate the needs of the floor staff; participates in the review of par levels with administrative and clinical leadership. Uses appropriate forms, paper or computer-based systems to request and credit items. Processes Return Authorization online forms, as appropriate. Selects the correct quantity, account number/expense code, cost center, date, and location on all orders. Identifies cost containment opportunities and makes recommendations for changes to managers. Supply Distribution: Delivers and stores supplies in the appropriate location and at an appropriate level/quantity per department guidelines within established time frames. Distributes items and stores them in appropriate locations according to the item; follows established priority in the delivery and storage of items; always rotates items before storing. Distributes items and patient charge items daily. Replenishes area/procedure carts daily. Delivers and stocks medications and FDA-approved products, if required, within timeframes established by departmental policy and procedures. Stores securely all distributed FDA-approved products as per guidelines. Stocks supplies in nurse servers, medication rooms, supply closets, examination rooms, patient rooms, treatment areas, labs, waiting rooms, conference, and consultation rooms daily. Introduces self to the patient when entering a room that is occupied by a patient or patient guest. Stocks/replenishes patient servers with linen daily (if applicable).