Norwalk CT Project + Future WorkSUPERINTENDENT | ROLES & RESPONSIBILITIESREPORTS TO:The Superintendent reports directly to the Donnelly Director of Field Operations and the PM for the project.
DIRECT REPORTS:
The following positions report to the Superintendent: All Subcontractors, daily visitors, and Donnelly foremen/laborers for the project.
SUMMARY:
The Superintendent is responsible for the onsite production of the project. It is the Superintendent’s responsibility to make sure the project is executed at the highest level and is delivered on (or ahead of) schedule. The Superintendent takes ultimate responsibility for the job site and must always be present and available to all workers, AHJ officials, the project team, and clients. Every worker will respond to the leadership example offered by the Superintendent and act accordingly. The Superintendent will be asked to make tough decisions and must respond in a responsible way to every challenge. This is what leaders do.
CORE DUTIES & RESPONSIBILITIES:- SAFETY: The Superintendent is responsible for the safety of ALL workers and stakeholders thatenter the job site.
- As the primary Safety Officer for the job site, the Superintendent leads by example byalways following safety best practices and wearing full PPE - everyday, no exceptions.
- Rectifies job site hazards immediately.
- Conducts weekly Toolbox Talks.
- Promotes a culture of job site safety as the #1 priority, and demands safe work practicesfrom all employees, subcontractor employees, and visitors to the site.
- Assures that designated safety personnel conduct regular safety inspections and reviews.
- Adheres to the “See something, say something” rule: communicate to all field personnel thatif they witness unsafe behavior or working conditions, they must immediately bring it to the Super’s attention.
- Maintains Site Housekeeping as a key part of managing a clean and safe site. TheSuperintendent is responsible to have all trades maintain a clean and organized workenvironment.
- Ensures all field operators licenses and certificates are up to date. If necessary, the Superwill organize site safety training classes for team members whose certifications/accreditations are missing or need updating.
- Posts multiple site safety and information boards and signage at key points throughout thejob site (PM Contact info, Donnelly Safety Inspector info, Site Super info, Local Buildingofficial and Fire Official contact info, Map of nearest Hospital, list of onsite trades andcontact info of the PM for each trade, weekly inspection dates. Upcoming weekly weatherreporting).
- COMMUNICATION & RELATIONSHIPS: The Superintendent must maintain consistentcommunication and prioritize relationship building with all stakeholders
- Communicates issues and scheduling to subcontractors in an effective and professionalmanner.
- Discovers if any sub-of-a-sub is onsite and immediately alerts the Donnelly ProjectManager.
- Schedules and performs weekly subcontractor meetings.
- Proactively communicates upcoming work with subcontractors, vendors, and clients.
- Communicates effectively with internal team members and external team members tofunction as part of the team and promote positive team dynamics.
- Informs project management staff of any unusual circumstances or issues that may causedelays.
- Cultivates and maintains excellent relationships with trades, clients, and City/Utility agents.
- Builds a strong relationship with the local Police Department.
- Builds a relationship with the Fire Marshall – request the Fire Marshall to perform regularsite visits and use that time to build the relationship – this practice is key for life safetyinspections.
- Hosts AHJ/Contractor field events (allow trades to have facetime with the local officials).
- Hosts AHJ Site visits (Create a friendly relationship with the local sub code officials and thesite).
- Works with multiple supervisors on the job site and coordinates effectively for multiplesupervision roles.
- Organizes Site Social events (Host Field Lunches regularly) which will assist with site unity.
- Holds all trades to their commitments.
- SUPERVISION & COORDINATION: The Superintendent is ultimately responsible for theoverall supervision and progress of the work and must seamlessly coordinate the trades, vendors, and other stakeholders onsite.
- Effectively role models company culture.
- Maintains a positive attitude and focuses on solutions to project and team issues.
- Continually upholds the highest degree of ethical standards and servant leadership.
- Manages and supervises the field construction to ensure conformance with theschedule, budget, and quality standards.
- Oversees the implementation of SWPPP programs.
- Completes multiple daily walk throughs of the project to track progress.
- Oversees and takes responsibility for equipment and materials onsite. If equipment is notbeing used, it must be pulled from the site.
- Maintains financial discipline for the project by cost-effectively managing the General Conditions.
- Maintains direct contact with trade subcontractors and vendors to schedule deliveries andmanpower needed.
- Coordinates closely with the Donnelly Director of Field Operations, Foreman and ProjectManager to discuss manpower needs, equipment, and supplies to ensure they are plannedto be onsite in a timely fashion.
- Establishes and maintains dimensional controls for project, which may include the use of athird-party surveyor or layout personnel.
- Supervises the workmanship of subcontractors to ensure work is in compliance with theproject drawings and specification and meets quality standards.
- Purchases miscellaneous job site materials and rough hardware and supplies as authorizedby the Project Manager.
- Meets with client representatives, as appropriate, to discuss the status of the project andreview and identify areas of question. Works in conjunction with Project Management staffto relay information to the client.
- Supervises and directs field laborers.
- Provides training and mentoring to employees, from time to time when they are on the jobsite, in areas of management and construction techniques.
- Coordinates Field Parking: all techs to display contact information on their vehicles – thispractice is useful when a car needs to be relocated during the workday.
- Confirms all cameras have homeruns to the breakers – make sure these breakers arelocked out by the EC (Electrical Contractor) - which prevents theft.
- Notifies field techs weekly of major site milestone dates, upcoming visitors, and majorhappenings (Crane Day, loading RTU’s to the roof etc.).
- Coordinates and schedules inspections and meetings with the AHJ (Authority HavingJurisdiction) as needed.
- Supervises and coordinates completion of the final punch list and site close-out activities.
- DOCUMENTATION: Thorough documentation is a necessary component of everyconstruction project and the Superintendent is responsible for the onsite coordination of alldocumentation.
- Updates and maintains overall project schedule daily to ensure the job progress is trackingin accordance with projected completion dates and milestones.
- Maintains records for site personnel such as daily field reports, progress diagrams, workersign-in sheets
- Reads and interprets project plans and specifications; analyzes construction methods andscheduling for details and sequences of work.
- Checks shop drawings submitted by subcontractors and field measurements to confirmdesign requirements are met before materials are fabricated.
- Ensures that no extra work or deviations from the contract documents are made withoutproper authorization from the Project Manager. Promptly brings client and architect requestsfor changes to the attention of the Project Manager for schedule & cost implicationdiscussions.
- Prepares and submits on a timely basis all information and reports required by the job costand accounting procedures, including daily reports.
- Verifies that each Subcontractor has completed their contractual requirements prior tomobilization, throughout install and closeout.
- Ensures proper COI (Certificate of Insurance) is in-hand for all subcontractors - especiallysubs-of subs.
- Verifies all safety documentation is received from subcontractors.
- Conducts job orientation for all subcontractors and site visitors.
- Ensures all required permits and licenses/documentation are obtained and are postedonsite with all required safety notices.
- Maintains detailed daily logs for work occurring onsite.
- Creates 2-week and 4-week look-aheads (updated weekly) and assists projectmanagement staff with overall schedule updates.
- Creates weekly and daily job reports.
- DAILY RESPONSIBILITY CHECKLIST: The Superintendent must perform the followingtasks on a daily basis;
- START OF SHIFT
- Make sure that all workers sign in and take their NAME BADGES.
- Perform SAFETY INSPECTION walk-thru.
- Perform SWPPP walk-thru and DUMPSTER inspection.
- Review the SHIFT TRANSFER RESPONSIBILITIES SHEET to understand the workrequirements for upcoming shift.
- ONGOING
- Receive deliveries and update MATERIAL INVENTORY CHECKLIST
- Fill out EXTRA WORK TICKETS
- Email RFI’s to Project Manager
- Immediately update all field drawings when revisions are released and confirm withtrade PM’s regularly that they have the most current construction sets
- END OF SHIFT
- Take DIGITAL PHOTOS of each work area and any important items for considerationor clarification. Download photos to laptop.
- Update MINI SCHEDULES
- Update AS-BUILTS
- Perform SAFETY INSPECTION walk-thru.
- Perform SWPPP walk-thru and DUMPSTER inspection.
- Submit end of day progress EMAIL TO PROJECT MANAGER
- Photos
- Daily Job Log
- Progress Update
- Updated One-Week Look Ahead
- Confirm all site safety cameras are online and working at the end of each day
