Office Coordinator

Responsibilities: Ensures security processes are followed with regard to the front desk (driver and visitor sign in).Answers and routes all telephone calls in a polite manner, taking messages and routing to proper individuals in a timely manner. Provides scheduling of all inbound and outbound freight in compliance customer and operation departments. Coordinates receiving and shipping documents verifying accuracy. Gathers and maintains all data and records relative to shipping and receiving activities. Verifies accuracy on shipping orders and shipping quantities matching picking documents. Assists in resolving customer discrepancies. Collects all documentation for inbound freight and route to the proper recording keeping unit. Directs and oversees the pallet control and exchange program. Facility AR/AP and vendor invoices responsibilities. Responsible for running specific customer reports and scanning invoices. Provides assistance on special projects at the discretion of the Lead Customer Service Representative (CSR), CSR Supervisor or Office Manager. May be involved in timekeeping and other payroll reporting. Files appropriate paperwork for the facility as required. Other administrative tasks as directed by local management specific to the facility's needs.