Executive Assistant at Boutique Investment Firm in Midtown

RESPONSIBILITIES: Serve as the dedicated Executive Assistant and primary point of contact for senior members of the team, acting as a liaison with other internal departmentsProactively manage high-volume calendars, scheduling and coordinating internal and external meetings while resolving conflicts before they ariseConduct weekly planning sessions with each team member to review schedules, priorities, and outstanding items, and proactively check in ahead of key meetings and deadlinesManage team tasks and deliverables, following up on outstanding items and ensuring team members remain organized and on scheduleDevelop and maintain processes to improve team organization, productivity, and efficiencyLeverage AI tools, such as Claude, to manage schedules, create reminders, prepare materials, and streamline routine administrative tasksCoordinate complex domestic and international travel arrangements, including flights, car service, dinner reservations, and client meetings, and troubleshoot travel issues as neededPrepare and submit expense reports accurately and in a timely mannerProvide additional administrative support and assist with ad hoc projects as neededREQUIREMENTS:Bachelor's degree and a minimum of 4 years of experience supporting senior-level professionals as an Executive AssistantExperience in a fast-paced, high-volume environment; prior experience within an investment firm or similar financial services environment strongly preferredHighly proactive, resourceful self-starter with the ability to anticipate needs, take initiative, and drive follow-through independentlyExceptional organizational skills and meticulous attention to detailExcellent written and verbal communication skills with a polished and professional demeanorAbility to manage multiple competing priorities and adapt quickly to changing schedules and demandsStrong proficiency in Microsoft Office SuiteComfortable leveraging AI tools to improve efficiency; prior experience is a plus but not requiredSALARY:$110–125K (DOE) + Discretionary Bonus Opportunity + Great Benefits + Excellent PTO + PerksHOURS:8:00am-5:00pm + Flexibility if needed