Human Resources Administrative Assistant Support day-to-day Human Resources operations, including recruiting, onboarding, training coordination, recordkeeping, and administrative projects. This role requires strong organization, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced office environment.
Essential Job Functions:
Support recruitment and onboarding processes, including preparing job postings, maintaining applicant tracking information, preparing offer letters, conducting reference and background checks, and scheduling pre-employment screenings.
Maintain and track training attendance, meeting participation, quizzes, audits, inspections, and other HR-related records.
Prepare, organize, and update orientation materials and other documents for new hires.
Create, maintain, and update Excel spreadsheets used to track HR activities, employee information, training, attendance, and compliance-related data.
Use Excel formulas, conditional formatting, sorting, filtering, and other tools to organize data, identify missing or inaccurate information, and improve reporting efficiency.
Prepare, format, and update documents using Microsoft Word and Adobe PDF. Convert documents into professional, fillable PDF forms and maintain existing PDF forms as needed.
Assist with departmental projects, internal audits, document reviews, and process improvements.
Create and maintain accurate, organized, and up-to-date electronic and paper filing systems.
Review documents and data for accuracy, completeness, consistency, and proper formatting.
Perform additional administrative duties as needed to support Human Resources operations and ensure projects are completed accurately and on time.
Maintain regular, reliable attendance and punctuality, which are essential functions of this position.
Required Qualifications:
Minimum of one year of administrative support experience, preferably in Human Resources or a related field.
Some college coursework preferred.
Typing speed of at least 40 words per minute with a high degree of accuracy.
Proficiency with Microsoft Word, Excel, Outlook, and Adobe PDF.Working knowledge of Excel formulas, conditional formatting, sorting, filtering, spreadsheet organization, and basic data analysis.
Ability to create, format, convert, and maintain professional fillable PDF forms.
Strong attention to detail and the ability to identify errors in documents, spreadsheets, and records.
Exceptional organizational skills with strong follow-through and the ability to manage multiple priorities.
Excellent written and verbal communication skills, with the ability to handle confidential information with discretion.
Self-motivated, dependable, and able to work independently while contributing effectively to a team.
Ability to work at the company's office location during regular business hours.
Preferred Qualifications:
Bilingual in English and Spanish preferred.
Experience creating or maintaining fillable PDF forms using Adobe Acrobat or similar PDF software.
Experience using Excel formulas, conditional formatting, data validation, tables, templates, or basic task automation.
Customer-service oriented with strong interpersonal and relationship-building skills.
At least one year of administrative experience; prior Human Resources or office support experience strongly preferred.
Physical Requirements:- Ability to sit and work at a computer for extended periods, with frequent computer use and verbal communication.
- Work Environment / Environment Factors:
- Standard office environment
- In-office presence is required Monday through Friday during posted business hours. Occasional extended hours may be required to meet business needs.
Additional Information:
Full-time, hourly position. We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more. We are proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Ardaman is a Drug Free Workplace.
