Accounts Payable Secretary C

Position / Title: Accounts Payable Secretary C Bargaining Unit: DUSA Department/Location: Financial Services Calendar Days: 260 Reports To: Manager of Accounts Payable and Director of Financial Operations JD Revision Date: 02/24/2026 Supervises: N/A Function / Position Summary Ensure timely and accurate payment of approved invoices in accordance with district policy. Provide secretarial support for the Financial Services department. Exercise strong time management, multitasking, and prioritizing skills while utilizing excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student, staff, and department information within the department and community. Job Duties / Responsibilities Review for accuracy and process invoices submitted for payment from the entire district, including the gathering of purchasing card receipts from district staff members and submitting to the Manager of Accounts Payable for reconciliation. Communicate with outside vendors and staff members about payments, including researching payments to vendors. Assist auditors during annual audit of district financial records by CPA firm (where applicable). Batch and balance accounts payable register daily. Assist in preparing the list of bills for semi-monthly approval by the Board of Education. Compile, record, and reconcile data and all other documents/forms/reports as required for the daily operation of the department as assigned. Prioritize tasks to maintain timelines on a variety of projects as assigned. Receive, sort, and disseminate correspondence for and/on behalf of the Accounting Department. Participate in related training when offered by the district. Other duties as assigned. Education High School diploma or equivalent required. Associates degree preferred. Experience / Knowledge Accounting background and/or excellent math skills. Two years of accounting experience preferred. Bilingual - Spanish/English (written/verbal) preferred. Working knowledge of Microsoft Office suite and Google applications. Ability to handle multiple concurrent projects, setting priorities to meet assigned timelines. Familiar with Skyward preferred. Physical Demands Ability to work on a computer/telephone over the major portion of the day. Ability to lift up to 25 pounds. Terms of Employment This is a 12-month position. Salary and benefits as established by the Board of Education. The starting salary for this role is $18.65/hr.