Specialist, Retirement & Savings Programs

Specialist, Retirement & Savings Programs Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment. Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career — you'll help build what matters to enable future generations to thrive. At Aecon, you can count on: Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always. Integrity. We lead by example, with humility and courage. Accountability. We're passionate about delivering on our commitments. Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully. We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud. At Aecon we: Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being. Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs. Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, and partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture. Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities. Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team. What is the Opportunity? The Retirement & Savings Programs Specialist will be responsible for supporting the HR team in retirement, savings and benefits programs administration. The Specialist will also assist in developing, implementing, improving and supporting programs, processes and tools to help achieve department's strategic objectives. What You'll Do Here: Support the implementation and ongoing administration of the Employee Share Purchase Plan (ESPP), including plan setup, eligibility rules, payroll integration, vendor configuration, testing, launch activities. Ensure administration of the ESPP complies with IRS Sec 423 and applicable securities regulations. Manage purchase period activities, including contribution reconciliation, share purchases, and account updates. Coordinate employee communications, training materials, FAQs, and enrollment campaigns related to new plan launch and current plan changes. Perform regular audits and reconciliations of employee contributions, share purchases, and vendor records Support plan mergers, acquisitions, and organizational integrations by evaluating retirement and ESPP impacts and coordinating implementation activities for acquired employee populations. Develop procedures and best practices to ensure compliance in new jurisdictions and legal entities. Manage annual 401(k) compliance activities, including top-heavy testing, coverage testing, and other IRS non-discrimination testing requirements. Prepare Form 5500 filings, support annual plan audits, year-end activities and regulatory reporting requirements. Work with HR, Payroll and employees as subject matter expert on all elements of retirement programs. Provide day to day guidance and timely responses to benefits and retirement related inquiries from employees and HR. Partner with internal teams and service providers to resolve issues and recommend solutions for sensitive or unique situations. Ensure compliance with applicable benefits, pension, and savings plan legislation. Recommend and implement pension and retirement process improvements. Prepare pension and benefits reports and presentations as required. Review and prepare service provider invoices for payment. Support special projects as required. What You Bring to the Team: Strong experience with US benefits and retirement programs Knowledge of stock plan taxation, payroll reporting, and employee equity compensation programs. Strong understanding of pension legislation and compliance/filing requirements A minimum of 3-5 years of related work experience and a college or university degree 2-3 years of ADP, Success Factors, SAP and/or specific software experience required related to area of specialization Proven ability to work independently and collaboratively across HR, Payroll, Finance, Legal, and external vendor teams to meet deadlines and deliver results. Thrives in a fast-paced, high-volume changing environment with competing priorities and deadlines. Effectively prioritizes workload, balances operational and project-based responsibilities, and adapts to changing business needs. Detailed oriented with strong analytical and problem-solving skills, organized and thorough with desire for continuous improvement and growth with a focus on automation Strong problem-solving skills with the ability to identify issues, assess risks, and implement timely solutions. Knowledge of benefits and pension theory and practice, with the ability to use judgment in applying this knowledge when dealing with complex and confidential issues Exercises sound judgment and strong organizational skills to manage sensitive and confidential employee information.