Administrative Assistant

Role Description: This is a full-time, on-site Administrative Assistant role based in the San Francisco Bay Area. The Administrative Assistant will provide day-to-day support to team members and leadership, including managing calendars, scheduling meetings, organizing travel arrangements, and assisting with document preparation. Responsibilities include handling incoming calls and emails, maintaining professional communication with clients and partners, and ensuring accurate filing and record-keeping of contracts, invoices, and internal documents. The role will also involve basic data entry, preparing reports, supporting procurement and financing workflows with timely administrative follow-up, and coordinating office logistics. The Administrative Assistant is expected to maintain a high level of confidentiality, attention to detail, and professionalism while supporting a dynamic consulting environment.

Qualifications: Candidates should possess strong Administrative Assistance skills, including calendar management, scheduling, and office coordination. Candidates should possess excellent Phone Etiquette and Communication skills to interact professionally with clients, partners, and internal teams. Candidates should possess Executive Administrative Assistance capabilities, such as supporting leadership with meetings, travel, and document preparation. Candidates should possess solid Clerical Skills, including filing, data entry, record management, and basic document formatting. Additional beneficial qualifications include proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace), strong organizational and time management skills, and the ability to manage multiple priorities in a fast-paced environment. Experience in finance, consulting, or professional services environments is a plus, as is familiarity with CRM or document management systems. An associate’s degree or equivalent experience in business administration, office management, or a related field is preferred.