Senior Coordinator - Gift Planning

Essential Functions: Office Operations & Administrative Support (25%)Serve as the primary administrative support resource for the Office of Gift Planning. Coordinate calendars, meetings, retreats, and special projects. Manage departmental administrative and financial processes, including invoices, budget tracking, expense reports, and office supplies. Workflow & Data Administration (25%)Manage inquiry intake and routing for the Office of Gift Planning. Administer and maintain the Gift Planning Airtable workspace and related systems. Support data integrity, record management, workflow monitoring, and system adoption across the team. Maintain accurate records in Airtable, ClearView, SharePoint, and other organizational systems. Reporting & Program Support (20%)Prepare recurring reports, prospect lists, dashboards, and analyses supporting Gift Planning operations and decision-making. Support campaign tracking, portfolio management activities, and team performance reporting. Assist with administrative processes related to planned gifts, estates, and gift acknowledgment activities. Stewardship, Marketing & Communications Support (20%)Provide logistical and administrative support for stewardship initiatives and donor events. Support planned giving marketing initiatives through list management, response tracking, and vendor coordination. Respond to initial inquiries generated through planned giving marketing efforts, including fulfilling requests for follow-up materials and ensuring appropriate information is recorded in Airtable and ClearView. Draft, proofread, format, and distribute routine correspondence and communications materials. Coordinate production and distribution of stewardship, marketing, and donor communications. Project Coordination (10%)Coordinate recurring departmental projects and timelines. Support cross-functional initiatives involving Philanthropy Operations, Finance, Marketing & Communications, Donor Relations & Stewardship, and Field Philanthropy.

Required Qualifications: Bachelor's degree or equivalent experience. Minimum of 3 years of professional experience in nonprofit administration, fundraising operations, donor services, project coordination, executive support, or a related field. Advanced proficiency in Microsoft Excel, including sorting, filtering, formulas, data analysis, and reporting. Proficiency with Microsoft Office Suite, including Word, PowerPoint, Outlook, and Teams. Experience working with CRM databases and constituent management systems. Demonstrated ability to learn and manage multiple technology platforms, including Airtable, SharePoint, and project management systems. Exceptional organizational, project management, and time management skills. Strong attention to detail and commitment to data accuracy. Excellent written and verbal communication skills. Ability to manage multiple priorities and work independently. Strong customer service orientation and interpersonal skills.

Preferred Qualifications: Experience working in a nonprofit fundraising environment. Experience supporting planned giving, major gifts, advancement services, donor relations, stewardship, or fundraising operations. Experience with Airtable, SharePoint, and CRM systems such as ClearView, Raiser's Edge, Salesforce, or similar platforms. Experience coordinating events, donor communications, and marketing projects. Advanced Excel skills, including Pivot Tables and XLOOKUP/VLOOKUP functions. Familiarity with planned giving concepts, estate administration, or gift processing.

Compensation: Trust for Public Land is a hybrid work environment; the Sr. Coordinator of Gift Planning will ideally be located near a TPL office in the Chicago, St. Paul, Philadelphia, or Boston area. As a full-time employee, you will be eligible for the Trust for Public Land's comprehensive benefits program which includes medical, dental, and vision insurance, vacation and sick pay plus holidays, a year end office closure, and a 403(b)-retirement plan, currently with up to a 7% company match. We offer competitive salaries commensurate with experience; the anticipated hiring range for this position is $72,000 - $82,000. Trust for Public Land's active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and/or multicultural skillsets. We are open to the possibility that a great candidate for this job may not precisely meet all the above criteria; if you believe you are the right person for this job and can persuasively make that case, we encourage you to apply.