ARD Clerk/Transition Coordinator

Job Title: ARD Manager / Transition Coordinator Department: Special Education Reports To: Director of Special Programs Non-Exempt PRIMARY PURPOSE The ARD Manager/Transition Coordinator is responsible for coordinating the Admission, Review, and Dismissal (ARD) meeting process and providing transition planning support for students receiving special education services. This position coordinates ARD meeting schedules, communicates with staff and parents, maintains required documentation, assists with IEP development and documentation, and supports transition planning for students. The position requires strong organizational, communication, recordkeeping, and computer skills and the ability to work cooperatively with students, parents, teachers, administrators, and other district personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES: ARD Coordination Schedule all assigned ARD Committee meetings in accordance with district procedures and required timelines. Coordinate meeting dates and times with parents, teachers, administrators, evaluators, related service providers, and other required participants. Schedule appropriate staff members to attend ARD Committee meetings. Provide meeting notices and other required information to parents and staff. Attend assigned ARD Committee meetings and take accurate minutes. Document ARD Committee discussions, decisions, recommendations, and other required information. Maintain an organized schedule of ARD meetings and follow up regarding outstanding documentation or required actions. Communicate with parents and staff regarding ARD meeting dates, times, locations, and required documentation. IEP and Special Education Documentation Assist with the preparation and development of IEPs for assigned students in collaboration with appropriate district personnel. Write IEPs for assigned students and attend ARD Committee meetings as directed. Assist with updating IEP information following ARD Committee meetings. Upload updated ARD documents and related information to IHP and other district-approved systems as required. Maintain accurate and confidential student special education records. Monitor assigned documentation for completeness and communicate missing or incomplete information to appropriate personnel. Assist the Special Education Department with maintaining compliance with required ARD and IEP timelines. Progress Reports and Parent Communication Collect special education progress reports from teachers and service providers. Monitor the timely submission of progress reports. Coordinate the distribution of special education progress reports to parents. Maintain appropriate documentation regarding the distribution of progress reports. Communicate with parents and staff regarding assigned special education documentation and processes. Transition Services Meet with junior high and high school students receiving special education services regarding transition planning. Conduct age-appropriate interest inventories and transition assessments for students age 14 and above, or as otherwise directed by the Special Education Department. Assist students in identifying interests, strengths, skills, career goals, and postsecondary goals. Assist with documenting transition information in students' IEPs. Provide students with information regarding postsecondary education, career opportunities, employment, vocational training, and community resources. Coordinate with teachers, counselors, parents, administrators, and other appropriate personnel regarding student transition needs. Maintain appropriate documentation related to transition meetings, assessments, student interests, and transition goals.

General Duties: Maintain confidentiality of student and district information in accordance with applicable laws, regulations, and district policies. Maintain knowledge of district procedures related to ARD meetings, IEP documentation, progress reports, and transition services. Attend required staff meetings and professional development activities. Maintain accurate records and meet established deadlines. Communicate effectively and professionally with students, parents, staff, administrators, and community members. Assist the Director of Special Education with special education department projects and activities as assigned. Perform other duties as assigned. SUPERVISORY RESPONSIBILITIES None.

Education/Certification: High school diploma or equivalent. Additional education, training, or coursework related to special education, education, counseling, or office administration is preferred but not required.

Experience: Experience working in a school district or educational setting preferred. Experience with special education records, ARD meetings, IEPs, or student information systems preferred. Experience with scheduling, recordkeeping, or administrative support preferred.

Special Knowledge/Skills: Knowledge of general office procedures and practices. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to maintain accurate and confidential records. Ability to organize and coordinate multiple meetings and schedules. Ability to communicate effectively with parents, students, teachers, administrators, and other staff members. Ability to work independently and meet established deadlines. Proficiency in the use of computers, email, Microsoft Office, and other technology applications. Ability to learn and effectively use district student information and document management systems. Ability to maintain confidentiality concerning student and personnel information. Ability to establish and maintain effective working relationships with district personnel, students, parents, and the public.

WORKING CONDITIONS: Mental Demands: Maintain emotional control under stress; work with frequent interruptions; communicate effectively with students, parents, and staff; maintain confidentiality; interpret and follow district procedures; organize multiple tasks and meet established deadlines.

Physical Demands: Maintain prolonged sitting and/or standing; occasional walking; repetitive hand motions; use of computer and office equipment; occasional lifting and carrying of materials and supplies. Environmental Factors: Work is generally performed in an office and school environment. May require travel between district campuses. May occasionally require work outside the regular workday to attend ARD meetings or complete assigned responsibilities. FLSA STATUS Non-Exempt This position is subject to the overtime provisions of the Fair Labor Standards Act. All overtime must be approved in advance in accordance with district procedures. EVALUATION Performance will be evaluated annually in accordance with Jasper Independent School District policies and administrative procedures.