Grant And Contract Finance Administrator In the Division of Finance, we recognize that fostering a culture of belonging and inclusive excellence is paramount to a positive and thriving work environment; it is a business imperative. We are committed to cultivating a workplace where individuals feel valued, respected, and empowered to contribute, supporting our research, development, and operational efforts throughout the Division of Finance. This role will be critical in supporting those efforts and demonstrating behaviors and competencies that reflect Penn's values. We take pride in the many perspectives, experiences, and backgrounds that strengthen our community, enrich our curriculum, and enhance the cultural and social life of our campus. Penn's commitment to fostering a culture of belonging is ultimately a commitment to creating a more vibrant university where our graduates are inspired and empowered to shape a better world. As a Grant and Contract Administrator, the role will serve as a liaison between the University and funding sponsors. The role will provide service, consultation and work as intermediary between Investigators, Business Administrators and other University departments to ensure proper administration and compliance with terms and conditions of sponsored program awards for assigned portfolio of departments, Schools and Centers. The role will review general ledger reconciliations, prepare financial statements and billings, provide guidance to the University community on grant accounting, operations and compliance; The role will also review sponsored program activity for compliance with federal circulars and University policies and procedures.
Job responsibilities include:
Serving as liaison between the University and funding sponsors and as an intermediary between Business Administrators (BA's), Principal Investigators (PI's), and sponsors. Initiating the sponsored programs reporting and closeout process, preparing financial statements and billings using university and sponsor reporting systems according to sponsor terms and deadlines; performing a review of general ledger (GL) activity to ensure compliance with Uniform Guidance (2 CFR Part 200) requirements and sponsor terms and conditions, including allowability, allocability, and reasonableness expense reviews, spending limits, corrected costs, revenue, benefit and indirect cost expense, special terms and conditions, payment management system (PMS) activity, and billed and unbilled accounts receivable. Reviewing and monitoring award modifications including relinquishments, terminations, re-budgeting requests, carryover requests, no-cost extensions, and non-financial closeout requirements. Providing guidance to the University community on sponsored programs administration issues. Preparing, reconciling, and closing journal entries upon closing and disabling fund accounts. Updating and auditing award fund account parameters to ensure accuracy. Other duties and responsibilities as assigned.
Qualifications:
Bachelor's Degree and 3 years to 5 years of experience or equivalent combination of education and experience is required.
Certified Research Administrator preferred.
Demonstrated knowledge of sponsored programs, post-award administration, and related federal policies, procedures, and regulations.
Ability to work collaboratively as well as independently, handle varied work assignments, prioritize tasks, and demonstrate strong written and verbal communication skills and customer service orientation.
Knowledge of university systems including PennERA, BEN, and Data Warehouse preferred.
Excellent interpersonal, written, verbal, and presentation skills with strong attention to detail and accuracy.
Demonstrated ability to manage multiple priorities and competing deadlines in a fast-paced environment.
Must be flexible, show effective judgement and discretion in the handling of confidential financial matters.
Work effectively in a highly matrixed and decentralized environment with the ability to navigate ambiguity and demonstrate a commitment to fostering a culture of belonging, respect, and collaboration in a constantly evolving academic and higher education environment.
Job Location: City, State
Philadelphia, Pennsylvania Department / School Division of Finance Pay Range$55,962.00 - $72,000.00 Annual RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement:
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements:
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits
