Job DescriptionPAY RATE: $25.53/HR.Monday-Friday 8am to 5pm11 Paid Holidays, PTO & Benefits
Position Summary:
This position consists of highly responsible administrative work analyzing, processing and recording financial transactions relating to City payrolls, maintenance of employee payroll records, and leave-time activities. Work requires performance of technically complex tasks of more than average difficulty and insurance that accurate and proper application of federal regulations, state/county court requests, and City personnel directives governing payroll and benefits processing. This includes the generation and validation of payroll and pension checks, deposits etc. as well as transmission of electronic data files and reports to various agencies and providers. Tasks are performed under pressure of continuing deadlines and require a great amount of concentration and accuracy. Work is reviewed through oral and written reports, discussion, and results obtained. This position is highly confidential and sensitive in nature. Considerable tact and diplomacy are required as the incumbent will routinely work with and advise other city employees on payroll system rules, regulations, and procedures. Work is performed with considerable independence within established policies and procedures under the general supervision of the Department Director and reviewed through observation and obtained results.
Essential Duties and Responsibilities:- The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- Reviews, identifies, analyzes, and corrects errors on all time entry information entered by departments prior to final processing.
- Processes bi-weekly payroll and other special employee payments, including monthly pension payroll and workers compensation; creates direct deposit notifications; adjusts payroll to account for new hires, retirements, and terminations.
- Prepares payroll checks, journal entries, and payroll reports, and executes Form 941, W-2 filing, Form 1095-C, UCT, unemployment, and other various miscellaneous reports.
- Processes requests for payments for all IRS levies, child support payments, and other applicable employee garnishments for City employees; interacts with outside agencies as needed to confirm actions.
- Researches previous payroll data and makes necessary adjustments to maintain the accuracy of records, conferring with departments, as necessary.
- Performs payroll system processing activities, such as updating master record files for employee status and payroll changes, and program updates such as accrued leave and donations.
- Provides time entry and payroll processing training assistance to other departments, as needed.
- Participates in special payroll projects requiring research and analysis of payroll and technical system information.
- Compiles and processes annual City pension reports.
- Collects, maintains, and compiles statistical reports. Monitors employee annual and sick leave records.
- Processes a variety of personnel/payroll correspondence; investigates subject matter and prepares replies.
- Processes verifications of employment.
- Intakes and processes requisitions as needed.
- Process promotions, pay changes, and various other tasks in the City’s HRIS system.
- Provides back-up to Human Resources Generalists, as needed.
- Performs various human resources department duties, as required.
- Performs other job duties as assigned.
- Knowledge, Skills, and Abilities:
- Considerable knowledge of all phases of an automated payroll system.
- Knowledge of laws, regulations, responsibilities, standard policies, and procedures applying to payroll and employee benefits processing.
- Considerable knowledge of the Rules and Regulations of the Personnel Management System pertaining to payroll provisions.
- Knowledge of standard business functions, office practices, and procedures.
- Skill in personal computing techniques using word processing, spreadsheet, database, and other software and related peripheral equipment.
- Skill in performing mathematical calculations with speed and accuracy.
- Ability to maintain financial and other personnel records of a critical and confidential nature.
- Ability to continually meet essential processing deadlines with accuracy.
- Ability to combine conceptual and analytical techniques with technical information systems knowledge to identify and solve problems.
- Overall knowledge of the principles, practices and procedures of public Human Resources administration.
- Ability to communicate clearly and concisely, orally and in writing.
- Ability to establish and maintain effective working relationships with employees, City officials, and the general public.
Education and Experience:- Bachelor’s Degree from an accredited four-year college with major course work in accounting, business administration or related field, preferred.
- Three (3) years of experience in payroll processing and automated payroll system.
- A combination of education, training, and experience may be substituted at the City Manager’s discretion.
- Certificates and Licenses:
- A Certified Payroll Professional (CPP) designation highly preferred.
- Must possess and maintain a valid Florida Driver’s License and must be insurable by the City’s current insurance provider.
- National Incident Management System (NIMS) training will be required according to the job duties and responsibilities within one (1) year of employment. ISO-100 & 200.
Supervisory Responsibilities: N/A
