Event Coordinator

HudsonGray is an award winning, full-service creative marketing and branding agency with a strong focus on experiential events. We’re a small but mighty agency that works on exciting experiential projects throughout the country with media, sports & luxury brands. Our productions range from TV premieres/screenings, press events, consumer activations, live shows and festivals. We have a low employee turnover rate and high client-retention. Description of PositionWe are looking for a NYC-based Production Coordinator to join our team to help support various productions. If you enjoy a fast-paced, collaborative environment, with a passion for hospitality, then this is a great opportunity for you. The ideal candidate will thrive under pressure, be hyper-organized and have a positive attitude. We invest in our staff and promote from within! Day to Day ResponsibilitiesCollaborate closely with our production and creative team on overall planningVendor sourcing, negotiation & coordinationManage our digital workbooks – our prime tool for all logisticsOversee all documentation for event success: production schedules, contact sheets, inventory docs, etcCreative input on trends, ideas and vendors that can be incorporated into eventsVenue & market scouting and managementDraft agendas and take notes for client meetingsHelp manage load-ins and load-outs at events; coordinate onsite logisticsRequirementsMust be based in NYC and willing to come into office - hybrid positionBachelors degree and a minimum of two years of lateral experience Willingness to travel; many of our events are in key markets across the countryFlexibility to work late and on weekends as neededStrong written & verbal skillsService-industry oriented. Making the clients happy & the event a success is the top priorityComfortable working both independently and as part of a larger teamTeam player: supportive, positive, collaborativeManages high-stress environments wellHighly organized; you will be working on multiple projects at onceSolution-oriented. Forward thinker who relishes challenges and resolving issuesSalary is $65,000 - $70,000 depending on experience level + healthcare, generous PTO, bonus potential, 401(k) and more.