Medical Records Clerk IThe Medical Records Clerk I is responsible for managing patient medical charts throughout the clinic and performing all other designated medical records functions as described below.
Responsibilities:- Processing medical reports including critical results, records, and insurance correspondences
- Scanning and archiving prior medical records, ID cards and signature into NextGen ICS categories
- Managing mail and faxed requests from National City, El Cajon sites, Fairmount and CHIC sites.
- Submitting patient medical forms and documents for the OB Departments
- Responding to telephone requests for record releases of PHI, subpoenas, refill requests, etc.
- Retrieves charts of established patients prior to their scheduled visits, utilizing the record locator computerized system
- Reviews records for completeness (i.e. loose notes, missing forms, signatures, etc.)Responds to all telephone and/or list requests for medical records within 48 hours of the request
- Maintain order and sequence of medical charts in designated location
- Securing confidentiality of medical charts and patient information (upholding HIPAA standards and regulations)
- Maintain record release log as necessary (including who requested the record, when it was requested, when the request was received, when records were sent, and other information as directed by the Health Services Manager)
- Copies and release records to requesting party in accordance with federal and state laws, maintain privacy and confidentiality
- File loose records in charts
- Process all form requests and maintain a special log for such requests
- Maintain effective communication and working relationships with other employees and patients
- Attend staff meetings
- Performs other duties as assigned
Job Requirements
Education: High School Diploma or GED
Certification required: Current valid CPR certification
Experience: 1-2 years' experience in a medical records office or similar
Verbal and Written Skills to perform the job: Bilingual (preferred). Familiarity with basic word processing, spreadsheet, and database applications. Accurate keyboarding skills. Technical knowledge and skills required to perform the job: Excellent verbal, written and interpersonal communication skills and the demonstrated ability to work with diverse individuals and groups. Demonstrate high levels of self-initiation and direction. Knowledge of communities we serve. Knowledge and experience working in medical settings and interacting collaboratively with medical teams. Skill in analyzing situations and making timely decisions.
Physical and Mental Requirements:
Work involves sitting, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. La Maestra Community Health Centers is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, national origin, age, sexual orientation, gender, disability or any other legally protected status.
