Administrative Assistant

Job Summary: We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Communication and Training Coordination Respond to inquiries, provide information about M2H programs, and manage general correspondence and mailing list communications. Coordinate practitioner and communication partner training inquiries, registrations, and information sessions. Conduct facility tours and assist the Executive Director with special projects. Scheduling and Coordination Manage all practitioner appointments, classes, intake sessions, and the Executive Director’s rotation schedule. Track student and employee absences. Digital Content Management Maintain M2H’s Google Drive, website, Facebook, YouTube, Substack, and practitioner portal. Upload student blogs, lessons, music, videos, and other content as directed. Office Operations Manage office supplies, deliveries, incoming mail, and general office organization. Prepare student folders, newsletters, and other printed materials. Maintain required workplace postings and training compliance records. Process and ship online orders.

Qualifications: High school diploma/GED required, Associate’s degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Excellent computer skills and knowledge of Microsoft Word, Outlook, YouTube, Facebook, Instagram and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects