Aerotek has immediate internal openings for ONSITE Payroll (Time and Expense) Associates in Tempe, AZ. *This is a temporary to permanent position*Compensation$21.63 per hour, with monthly bonus potential of up to $333.00 per month
Job Summary:
The Time and Expense Operations / Payroll Associate is responsible for the processing and management of the Time Capture and Expense activities with an overall focus on data collection, data integrity and customer service while representing professionalism within all relationships.
Key Responsibilities:- Time processing and adjustments
- Provide world class customer service in every interaction to ensure a quality employee experience
- Perform collection of timecards and record of time data in the payroll system
- Monitor time (regular, overtime & other hours) and attendance against timesheet data and time entry system to ensure correct submissions for the payroll system
- Run reports to identify missing timecard information and/or variances; work with contractor to validate and correct timecards
- Confirm all compliance requirements are met to process payment; request missing requirements in order to process payment through payroll system
- Communicate with clients and contractors to obtain approved timecards and expense documents
- Manage time adjustment process (in case of time errors), including completion of required documentation, updates in the system and communications with impacted stakeholders
- Manage and track personal time off (PTO), absence etc.; manage related documentation and system updates
- Expense processing and adjustments
- Collect expense forms and record expense information into payroll system
- Track contractor expense reports and ensure accurate matching with claimable receipts
- Execute expense report adjustments in payroll system
- Audit activities and issue resolution
Support issue resolution with regards to the TCE process with a goal of ensuring customer satisfaction and timely resolution, including working closely with the field office to communicate required activities that need to happen in the field, and interacting with contractor for the required follow-ups
Validate time & attendance against timesheet data and invoice where required
Promptly escalate complex time and expense related inquires and issues to TCE Supervisor for resolution
Validate payment against expense forms, receipt back up and client & regulatory requirements
Manage timecard and billing audit and collection (including contacting contractors and/or clients for missing timecards) in PeopleSoft and Time Central
Start, Finish entry and Data entry
Enter all starts (new hire and rehire) for assigned field offices within 24 hours of confirmed start date or finish
Audit New Starts report and partner with field office to confirm accuracy
Process finishes according to state specific requirements to ensure compliance
Assist with data entry of personal data updates, direct deposit, position changes including rates and end dates
Competencies:- Ability to prioritize, organize, problem solve and meet deadlines and goalsAbility to communicate effectively and provide follow upCapability of working in a team oriented environment that is fair, open and honest
- Thorough knowledge of business policies and human resource practices
- Excellent written/oral communication and interpersonal skills
- Strong decision making ability
- Integrity and ability to maintain confidentiality and personal credibility
- Ability to tackle complex issues and develop innovative, practical solutions
- Understanding of the Allegis organization; context, complexity, dynamics, key issues and drivers
- Understanding how information impacts the operating company and how data will be used to support operating company decisionsAction and detail oriented; able to prioritize while handling multiple tasks Qualifications2 + years' experience in a customer service related position
- Associates degree or two years of applicable experience in customer serviceBA/BS degree in Human Resources, Business, and Accounting preferred
- Personal Attributes
- Natural team player
- Confidential and diplomatic
Self-starter/initiator
Critical thinker
Seeks growth and self-improvement
FlexibleResilient/composed
Self-aware
Ability to prioritize, organize, problem solve and meet deadlines and goalsAbility to communicate effectively and provide follow upAbility to build strong partnerships with all internal customers, both in their own office and from a distance
Understanding how information impacts the operating company and how data will be used to support operating company decisionsAction and detail oriented; able to prioritize while handling multiple tasks
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
