Legal Billing Specialist
coda searchstaffingHackensack, NJ
Legal Billing Specialist
coda searchstaffingHackensack, NJSenior L5
Legal Secretaries and Administrative AssistantsLegal Support Workers, All OtherParalegals and Legal Assistants
APPLY NOWResponsibilities:
- Manage the firm’s Court-ordered time and expense submission process, ensuring accurate, timely, and compliant reporting.
- Review Court Orders, Common Benefit Orders, and billing protocols to establish submission requirements, deadlines, and billing guidelines.
- Compile, review, and audit attorney and staff time, expenses, pre-bills, and supporting documentation for accuracy, appropriate coding, and compliance.
- Coordinate with attorneys, paralegals, Accounting, and Senior Management to address billing and submission issues, obtain approvals, and finalize submissions.
- Create and maintain billing and submission schedules, matter numbers, task codes, billing rates, and related billing system information.
- Proactively communicate deadlines, outstanding items, and submission requirements firm-wide.
- Serve as a primary point of contact for timekeeping, billing, and Court submission matters, including researching and resolving related inquiries.
- Coordinate with Court-appointed CPAs, Special Masters, and other external administrators regarding audits, compliance reviews, and inquiries related to the firm’s time and expense submissions.
- Prepare and distribute monthly billing and submission reports under the guidance of Senior Management.
- Train and support new hires on timekeeping policies, procedures, and firm billing and expense platforms.
- Maintain accurate records and supporting documentation for billing, audit, litigation, and Court-related purposes.
- Assist with documentation for litigation and court appearances, as needed.
- Assist with ad hoc projects as needed. You possess:
- Ability and experience to independently manage a high volume of projects and competing deadlines with accuracy and attention to detail.
- Excellent organizational, analytical, and problem-solving skills.
- Excellent written and verbal communication skills with the ability to effectively interact with employees at all levels.
- Proficiency with accounting, billing, payables, timekeeping, and expense management platforms.
- Ability to interpret and apply Court Orders, billing protocols, and internal policies.
- Ability to maintain strict confidentiality and exercise sound judgment and discretion.
- Ability to work effectively under pressure in a fast-paced, team-oriented environment.
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Level
Senior L5
Location
Hackensack, NJ
Occupation
Legal Secretaries and Administrative Assistants
Industry
Offices of Lawyers
Posted
8 days ago