Legal Assistant Paralegal

About the Company: We are seeking a highly organized and detail oriented Legal Assistant/Paralegal to join our collaborative legal team. This position plays a critical role in supporting all aspects of the company’s legal operations, requiring confidentiality, initiative, and the ability to work independently in a fast paced environment.

About the Role: This full-time Legal Assistant/Paralegal in office position provides direct support to the Senior VP & General Counsel and Corporate Counsel, resolving a variety of daily issues. The role requires a high degree of independence, flexibility, creativity, and latitude, relying on experience and judgment to plan and accomplish goals. The successful candidate will manage confidential and time-sensitive materials, prioritize and manage multiple tasks simultaneously, and consistently follow through on issues within established deadlines. This position involves a wide range of responsibilities, including legal document preparation and management, real estate transaction support, administrative tasks, and event coordination.

Responsibilities: Provide comprehensive legal and administrative support to the in-house counsel and development team. Prepare, draft, and proofread legal documents including contracts, purchase and sale agreements, easements and other real estate related documents, as requested. Prepare closing books and files (loans & acquisitions). Review and process legal entity invoices. Coordinate document execution, notarization, and recordation as needed. Assist with all aspects of real estate transactions. Review, edit, and approve lot closing documents. Manage real estate files (electronic & originals), including central filing and document retention. Assist with land acquisition and disposition transactions, including due diligence and review of title commitments and other ancillary documents. Schedule meetings (live and virtual), including monitoring meetings as requested. Coordinate travel, and prepare meeting materials. Process and code invoices and office bills, as requested. Process expense report approvals and prepare expense reports. Coordinate events for JDC as requested, including sponsorships and table events. Follow through on issues in a timely manner and follow up on open items within stated deadlines. Maintain confidentiality and handle sensitive information with discretion and professionalism. Communicate effectively with internal teams, outside counsel and external partners.

Qualifications: Legal Assistant or Paralegal Certificate (Approved by the American Bar Association) preferred. Prior experience as a legal assistant or paralegal required. Familiarity with real estate transactions/closings and survey/title reviews is preferred. Strong organizational skills and detail-oriented approach are essential. Ability to manage multiple tasks effectively. Ability to remain composed under pressure, and to be a resourceful self-starter with a professional mindset. Ability to work independently and proactively. Strong professional communication skills, (both written and oral), and excellent time management skills are necessary. Concise and timely communication is key. Demonstrated positive attitude and ability to be a flexible team player.

Technical Skills: Advanced knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, TEAMS) are required. Proficiency in Adobe (redlining, document comparison, and form creation) and other database management and accounting systems.

Soft Skills: Excellent communication (written and verbal), interpersonal, organizational, time management, and problem-solving skills. Highly organized and capable of managing multiple priorities, and meeting deadlines. Strong attention to detail and accuracy. Fast learner with the ability to work independently, and proactively. High degree of professionalism, strong work ethic, and a commitment to confidentiality. Equal Opportunity Statement : We are committed to diversity and inclusivity. Seniority level Associate Employment type Full-time Job function Legal