Accounts Payable SpecialistJob DescriptionDaily review and process of vendor invoices, petty cash requests, and staff expense reimbursementsCodification and posting of A/P to the general ledgerScanning of documents to and maintenance of the A/P databaseWeekly review and presentation of the expense report to the Controller, explanation of material variancesAllocation and entry of legal research time and expenses into the billing softwareSetting up payments via company checks, EFT and ACHCommunication and follow up with vendors and staff regarding outstanding A/P issuesCollection, verification, and safeguard of the vendor/contractor tax certificates (W-8/W-9) Annual processing of tax information returns (1099-Misc) for qualified vendor paymentsWork in tandem and cross-train with billing coordinator and accounting managerAdministrative support to the Controller and HR AdministratorAd hoc business assignments and tasksJob TypeIn office, full-timeScheduleMonday to FridayOther RequirementsBachelor or Associate degree in Accounting, Business Mgt, or MIS2-3 years of experience in the professional office environmentAbility to commute and be punctualExcellent written, verbal, and interpersonal skills; attention to detailsAbility to multitask and work under pressureStrong MS Excel/Word/Outlook and Adobe Acrobat skillsBeing a dedicated team playerExperience with Tabs3 software is a plus
