Administrative Services Coordinator

Position Responsibilities: Coordinate with vendors (ex: Cab, Bus, Ambulance, etc.) to arrange various modes of transportation and/or lodging for patients at request of Social Workers/Nurses. Triage divisional ACD patient line. Manage CCD general email box, including triaging incoming fax. Miscellaneous office duties (I.e., mail prep, facilities request).Manage and prepare patient gift funding requests per policy. Keep up-to-date records of funding which may include patient, payor, or vendor information. Primary departmental purchasing agent. Assist with data collection, entry, and documentation as assigned. Maintain communication tools (e.g., SharePoint Site).Assist with training as needed. Other financial or office responsibilities as delegated by CCD leadership. Triage transportation and/or lodging needs via Epic tool. Effectively communicates with patient's care team reservation details. Troubleshoot transportation or lodging issues that may arise. Effectively communication with CCD team processes or procedures. Represents the integrity of UI Health Care and CCD when collaborating with external vendors. Maintains appropriate relationship with external vendors. Assists in the implementation of new processes at the direction of supervisor / leadership. Maintain use of UI Health Care resources to meet services in a prudent manner. Maintains up-to-date learning regarding new equipment, software (e.g., EPIC, Microsoft Suites) as necessary to adequately perform job duties. Completes other projects or tasks as assigned by leadership. Serve as backup in main office duties as needed. Percent of Time: 100%Schedule:40 hours a week between 8:00 AM and 6:30 PM, Monday through Sunday Pay Grade: Professional and Scientific Job Classifications by Pay Level | University Human Resources - The University of Iowa (uiowa.edu)

Highlights: Regular salaried position located in Iowa City, Iowa Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans

Required Qualifications: A Bachelor's Degree, or an equivalent combination of education and experience Minimum of 1 year administrative support experience Excellent written, verbal, and interpersonal communications skills Demonstrates working ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation Demonstrates high attention to detail and problem-solving skills Proficiency in computer software applications and Microsoft Office Suite (i.e., Excel, Word, Calendar, PowerPoint)

Desired Qualifications: Previous experience working in EPIC Professional demeanor and attitude Capable of multitasking with a strong commitment to time management Well-organized and detail-oriented Excellent written and verbal communication Relationship-building skills ApplicationProcess: In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission: ResumeCover Letter Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For additional questions, please contact Maggie Kusiak at CCD-HR@uiowa.eduPrimary Location: Iowa City Job: Administrative/Professional Organization: Healthcare Schedule: Regular Full-time