Vendor Admin Lead

About the role: We are looking for a Vendor Admin Lead to own vendor master data for our global Finance Operations team. Reporting to the Director of Global Accounts Payable, you will be the single point of accountability for who our vendors are and get paid: onboarding, bank-detail verification, supporting documentation vetting, data quality and the controls around all of it. Anthropic's vendor base is growing quickly across the US, Europe and Asia-Pacific, and a clean, verified vendor data is what keeps a fast-growing company scale with the necessary controls. This role is deliberately separate from invoice processing and payments. You will control vendor records and bank details; you will not book invoices or move money. That separation is the point of the role, and you will own the SOX controls that enforce it and help design the access model that keeps it that way. This is an opportunity to build a vendor-master function from the ground up and leverage process automation with Claude while supporting the team making AI safe. Run intake for every new vendor and payee: validate completeness, collect and verify supporting documentation, and enable records in the ERP backbone system against agreed service levels Validate supporting documents; set 1099-reportable and tax flags correctly Confirm third-party risk and restricted-party screening before activation Set up one-time and non-vendor payees with the right record type rather than forcing them through full onboarding Partner with TPRM and IA teams on control requirements and continuous process improvement1099 annual reporting Own every bank-detail setup and change; validate against a bank letter on letterhead or an approved equivalent (void checks, etc.)Run independent callbacks per policy using contact details sourced independently of the request, and record the evidence Validate international bank formats and addresses (IBAN, SWIFT/BIC, ABA, SEPA, BSB, IFSC, Japanese bank/branch codes) Identify and escalation business-email-compromise attempts and other payment-fraud red flags Maintain vendor structure: parent/child and remit-to relationships, entity and country records, contacts and payment terms Lead vendor consolidation: eliminate duplicate vendors and bank accounts, execute merges and inactivations in batched, logged, reviewed changes Run periodic health reviews for dormant vendors, stale bank letters, missing tax forms and incomplete records; drive 1099 and TIN readiness for year-end Own the vendor-master SOX controls as the named control owner: maker-checker on every create and change, change-log review, evidence retained on every record Prepare the periodic review of bank-detail changes paid, and address Internal Audit and external auditor requests Partner with Finance Systems to design and maintain ERP security roles so vendor master, invoicing and payments stay separated Flag any suspicious vendor set-up activity through the appropriate channels Own vendor-master documentation, intake checklists, requester guidance and service levels Serve as the vendor-data expert through process migrations, including data conversion and post-migration fixes Partner on automation: AI-assisted intake validation, document extraction, bank-format checks and a vendor self-service portal Report monthly on onboarding volume, cycle time, bank changes, exceptions and data quality, and use the data to improve the process 7+ years in vendor master or AP operations with 3+ years of ownership Owned a vendor master in an ERP end to end — process, controls and data — across multiple entities and countries Hands-on experience verifying bank details and preventing payment fraud: bank letters, independent callbacks, BEC red flags, international bank formats Experience with vendor tax documentation: W-9/W-8 validation, TIN matching, VAT/GST IDs, 1099 flagging Working knowledge of procure-to-pay controls — segregation of duties, maker-checker, change logs, audit evidence — and have performed or owned a SOX control Led a vendor data cleanup, consolidation or ERP migration and can show the outcome The confidence to hold the line with requesters, vendors and senior stakeholders under time pressure while staying clear and helpful Strong Excel or Google Sheets skills with large datasets (dedupe, lookups, reconciliations) and exceptional attention to detail Workday Financials vendor management, and experience with Zip, Coupa or a similar procure-to-pay platformSOX experience at a public company or one preparing to go public Experience supporting APAC and EMEA vendors in a high-growth, multi-entity company Experience designing or reviewing ERP security roles with a systems team Comfort using AI tools to automate validation, follow-ups and reporting The annual compensation range for this role is listed below. For sales roles, the range provided is the role’s On Target Earnings ("OTE") range, meaning that the range includes both the sales commissions/sales bonuses target and annual base salary for the role.$190,000 - $230,000 USDLogistics

Minimum education: Bachelor’s degree or an equivalent combination of education, training, and/or experience Required field of study:

• A field relevant to the role as demonstrated through coursework, training, or professional experience
• Minimum years of experience:
• Years of experience required will correlate with the internal job level requirements for the position
• Location-based hybrid policy:

Visa sponsorship: We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. But if we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this. We encourage you to apply even if you do not believe you meet every single qualification. Not all strong candidates will meet every single qualification as listed. Research shows that people who identify as being from underrepresented groups are more prone to experiencing imposter syndrome and doubting the strength of their candidacy, so we urge you not to exclude yourself prematurely and to submit an application if you're interested in this work. We think AI systems like the ones we're building have enormous social and ethical implications. We think this makes representation even more important, and we strive to include a range of diverse perspectives on our team. Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file. As set forth in Anthropic’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law. A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.