Insomniac - Entertainment Project Manager

Entertainment Project Manager Insomniac Events is seeking a highly motivated and proactive Entertainment Project Manager to join our Entertainment team. We are seeking an Entertainment Project Manager to support the functions of Insomniac's entertainment department. This position reports to the Entertainment Director. This is not a remote position and will be required in office and on-site various event locations. Responsibilities include implementing all departmental and event protocols set by the Entertainment Director, receiving incoming emails, phone calls & correspondence on behalf of the Director as necessary, following budget directives and ensuring that they are kept on track, reviewing and submitting final show budgets as requested, setting and attending meetings on behalf of the department or Director as needed, processing expense reports, Amex reports and petty cash tracking as necessary, advancing travel, visas and accommodation needs for Director, staff and performers at each event, completing department site operations, production, credentials, and warehouse advancing for shows, partnering with HR to maintain roster, timesheets, discretionary lists & new hire paperwork at all shows, managing payroll for Entertainment Dept staff including Performers, Production Assistants, Glamour team & vendors, liaising with HR and Accounting to ensure all onboarding is accurately turned in, in a timely manner, preparing and organizing vendor agreements, creative releases, payment schedules and business forms for the personnel, performers, vendors, machinery, props, and any other items approved by the Entertainment Director, securing and overseeing bids from vendors and artists as needed, supervising completion of the production reports, including production status or notes and distributing the report to proper channels daily, department representative for local authorities to secure any legal or safety permits as needed by event staff and performers, to certify compliance with local ordinances, obtaining additional insurance requirements for specialty performers that may be required, staffing, managing and scheduling Entertainment Dept Production Assistants for show days, supporting sourcing experience staff such as performers, glamour team or management when requested, managing all aspects of Entertainment Department for shows when Entertainment Director is not present, partnering with the other Insomniac departments to successfully execute experience requests for events, managing all Entertainment Department assets used by other departments, liaising with the other Insomniac departments to ensure the functionality and safety of stages and installations for entertainment, overseeing and assisting in the setup and breakdown of the Entertainment Department at all festivals including site, back of house and wardrobe, facilitating and assisting load in and set up for Entertainment vendors at events, ensuring that a clean, safe, and secure work area is maintained at shows, managing on site dressing room and check in staff, while monitoring breaks and assisting with others as necessary, keeping Performers and staff on schedule set by the Entertainment Director at shows, supporting management of departmental warehouse spaces and assets stored there, responsible for inventory management such as receiving, put away, packing, shipping, and trucking, ensuring proper storage, maintenance, and cleaning of department assets such as costumes, props, and equipment, implementing systems to manage and prevent inventory loss or damaged, implementing systems to help execute warehouse inventory efficiency, managing the performer and inventory Airtable database, assisting in the sourcing of new assets and vendors for the department, recruiting, hiring, training and developing operational support team members, frequent travel will be required (economy).