Position: Admissions Coordinator – Assisted Living & Long-Term Care
Location: Manassas, VA
Job Type: Full-Time
Schedule: Day Shift Position Overview
We are seeking an organized, detail-oriented Admissions Coordinator to oversee and coordinate resident admissions for a well-established senior care community in Manassas, Virginia. This role works closely with prospective residents, families, referral sources, healthcare teams, and local agencies to ensure a smooth and compliant admissions process. The ideal candidate will have experience in long-term care, nursing, hospital case management, or admissions coordination, along with knowledge of Medicaid eligibility and resident documentation.
Key Responsibilities:
Coordinate the admissions process for prospective assisted living and long-term care residents.
Assist residents and their representatives with admission paperwork and required documentation.
Verify Medicaid eligibility and review financial documentation for private-pay applicants in coordination with the appropriate teams.
Maintain accurate resident records, admission and discharge information, census reports, room assignments, and bed availability.
Update the electronic health record system, including PointClickCare, and distribute updated resident face sheets.
Coordinate communication regarding new admissions, hospital returns, resident transfers, and changes in insurance or contact information.
Prepare reports and summaries for admissions committee meetings, administrative reviews, regulatory surveys, and quality assurance meetings.
Maintain admissions files in accordance with applicable licensing, Medicare, Medicaid, and Auxiliary Grant requirements.
Coordinate facility tours and provide informational materials and pre-admission paperwork to prospective residents and families.
Build relationships with referral sources, including hospital case managers, social workers, and local agencies.
Support admissions policies, regulatory compliance, marketing initiatives, and community outreach.
Supervise reception staff and provide administrative support to ensure smooth daily operations.
Required Qualifications:
High school diploma or GED.At least 1–2 years of combined relevant experience in a long-term care facility as a Licensed Practical Nurse (LPN), hospital case management involving Level I screenings, and working with a local Department of Social Services Long-Term Care Unit.
Knowledge of Medicaid and Auxiliary Grant eligibility requirements.
Familiarity with basic medical terminology and resident admission documentation.
Strong organizational, communication, writing, customer service, and interpersonal skills.
Ability to work professionally with older adults, individuals with disabilities, families, and referral partners, including in challenging situations.
Strong attention to detail and the ability to manage multiple priorities.
Preferred Qualifications:
Four-year degree in social work, geriatrics, or a related field.
Experience with PointClickCare or similar electronic health record systems.
Computer proficiency and familiarity with long-term care admission and compliance processes.
Compensation & Benefits:
Competitive compensation based on experience.
Medical, dental, and vision insurance.
Long-term disability and life insurance.
Legal assistance and pet insurance options.23 days of paid time off (PTO).10 paid holidays.
Retirement benefits through the Virginia Retirement System (VRS).Tuition reimbursement.
Employee Assistance Program (EAP).Employee discounts, including cafeteria discounts.
Why Consider This Opportunity?
This is an opportunity to support the resident admission experience while working closely with families, healthcare professionals, and community referral partners in a senior care environment. The role combines coordination, documentation, regulatory compliance, and relationship management.
