Legal, Finance & Corporate Legal, Administrative Assistant, New York

Legal Administrative Assistant We work at the intersection of finance and law, providing counsel and advice that support activities across the firm. We handle litigation and arbitration, perform research and due diligence, aid in financing and legal filings, deal with contracts and intellectual property rights that show our commitment to clients, shareholders, and regulators. Whether you're an experienced attorney or a quick learner with a strong interest in financial law coupled with critical thinking skills, our dynamic group might be right for you. Legal is seeking a highly motivated Administrative Assistant. This role is to support teams consisting of Managing Directors, VPs, and Associates. Previous experience in supporting senior executives and managing complex calendars is a must as well as the ability to work well under pressure in a busy and dynamic environment. Job Summary & Responsibilities General administrative support (covering phones, maintaining files, distributing mail, scheduling meetings, coordinating travel arrangements, etc.) Provides administrative support in a complex team environment to a group of VPs and Managing Directors Coordinate senior-level internal/external meetings and conference calls for the team Maintain detailed calendars and related logistics for the team Handle a high volume of phone calls and interact with senior level business leaders in a professional and effective manner Prepare and process travel and expense reports in a timely manner Create slide decks and various reports related to the operation of our Legal teams in Dallas and Richardson Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, archiving Handle several legal-specific administrative duties, including but not limited to, legal engagements, legal matter creation, and outside counsel invoices Assist attorneys with the creation of recurring legal documents and contracts Assist our COO team members as it pertains to various divisional programs and initiatives, such as our summer intern program, our committees and our social networking events Maintain understanding of firm policies and learn how to use key tools and applications (e.g., expense, document management and vendor management systems) Arranging internal and client meetings - booking of conference rooms, registering guests, ensuring materials organized Create documents (i.e., PowerPoint presentations, Excel spreadsheets, etc.) Acting as the main point of contact for administrative queries for the department Assist with catering requests as needed to support internal and external meetings for the department