Executive Assistant to the Owner

Location: Seattle, WA (Capitol Hill).

Start: Immediately ABOUT ATELIER MADRONA Atelier Madrona is a Seattle fragrance house and private label studio. We create custom fragrances from scratch for brands across the U.S. and Canada, from first-time founders to established companies. Every formula is built in-house by our team of classically trained perfumers.

Draft and send replies to new inquiries using our response scripts Manage follow-up cadences so no lead goes cold Schedule discovery calls and client meetings Prepare pre-call briefings: prospect research, inquiry history, open questions Generate scopes of work and agreements for signature, and track them through execution Keep ClickUp accurate and current every day Sourcing and pricing (under close direction) Request and compare quotes for packaging, raw materials, and testing services Build pricing comparisons and keep supplier records organized Follow up with vendors on samples, lead times, and orders Special projects Take on operational, research, and process projects as the business grows OUR DEVELOPMENT PROCESS To help you understand the work you'll support, here's how a client project moves through our studio: Interview & Creative Brief → Sketch Design → Creation & Refinement → Testing & Regulatory Compliance → Production. WHAT YOU BRINGAdvanced, hands-on experience with Claude or similar AI tools. You've gone well past casual chatting and built repeatable workflows, prompts, or projects that produce reliable results Exceptional organization. You run your work from systems, not memory Obsessive attention to detail. You catch the wrong name, the mismatched date, and the missing attachment before anything goes out Clear, warm, professional writing Comfort with pace, ambiguity, and direct feedback Ability to work on-site in Capitol Hill, Seattle, full-time during training and at least 50% of the time after that, and to start immediatelyNICE TO HAVEExperience with ClickUp or another project management tool Experience in sales support, operations, e-commerce, beauty, or manufacturing Interest in fragrance, cosmetics, or consumer products WHERE THIS LEADS This is an entry-level role with a real growth path. Depending on your strengths, it can lead to operations management, supply chain management, or sales. GOOD TO KNOWYou'll work fully on-site during training and move to a 50% remote schedule if desired once training is complete On studio days, you'll be in a working fragrance studio with exposure to aromatic materials throughout the day No relocation assistance TO APPLY Answer all screening questions. Applications with skipped or incorrect answers won't be reviewed.