Executive Assistant Office Manager
etc exploration technologyMillbrae, CA
Executive Assistant Office Manager
etc exploration technologyMillbrae, CASenior L5
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All Other
APPLY NOW (opens in a new tab)Executive Assistant We're hiring a hands-on Executive Assistant to help lead our team, working across multiple disciplines. In this role, you'll be part of a team building advanced hardware for space exploration and defense while integrating closely with both technical and executive leadership. This is very much a startup role, doing everything from low-level coordination to creative decision-making. Working closely with the three founders, you'll manage day-to-day office operations, executive coordination, team logistics, and administrative processes. You will have the opportunity to shape and improve company processes as we grow, working closely with the COO and founders.
What You'll Do:
- BuildingEnsure the physical and virtual workspace runs smoothly, including managing building organization/cleanliness and IT/AV setups
- Coordinate building maintenance and upgrades, including managing the handyman, physical branding, caring for plants, and managing cleaners
- Stock consumables including snacks/drinks and personal protective equipment
Assemble and install office furniture, fixtures, shelving, and other workspace equipment as needed.
TeamFoster communication between founders and encourage adoption of tools and processes across the team
Manage calendars, inboxes, and global travel for the C-suite, including coordinating and running recurring team meetings and events
Show up with energy and drive morale
Legal/Finance
Manage and organize documents including NDAs, contract paperwork, new hires, and bills
Coordinate expense tracking to enable the COO to make strategic financial decisions
OperationsEstablish shipping and receiving processes
Manage government compliance (e.g., ensuring state and federal registrations are current)
Coordinate IT updates and changes
Qualifications
Education: High school diploma or bachelor's degree.
Experience:
2+ years of professional experience in operations, office management, or executive assistance, preferably in deep tech startups.
Capabilities:
Thrive in Ambiguity. Startups change rapidly; you will be expected to build processes from scratch and operate without a playbook.
Cross-Functional Reach. You will serve as the glue that connects different teams (engineering, product, marketing), ensuring smooth internal workflows.
High Impact. The energy you bring to your work directly dictates the productivity and morale of the entire company.
Preferences:
Expeditionary mindset: you have the curiosity and drive to ask big questions about the natural world and deploy systems to extreme environments to answer those questions. Previous start-up work experience. Salary65,000-90,000 About etc., the Exploration Technology Corp, is a team of techno-optimists, motivated by the challenge of solving tough engineering problems, committed to creating sustainable change, and driven by a curiosity to explore and understand both our natural world and the universe. For decades, the tools and technologies developed for spaceflight, defense, and exploration have not only helped us expand our understanding of the universe but have also supported human advancement here on Earth. We carry this legacy forward, knowing that innovation in these areas can lead to solutions that help people everywhere. At etc., we are actively developing cutting-edge exploration and defense missions. If you join the team, you will have the opportunity to work on hardware and software for US Department of Defense missions, NASA programs, and much more.
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Level
Senior L5
Location
Millbrae, CA
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Space Research and Technology
Posted
yesterday