Legal Administrative Support

Essential Duties & Responsibilities: Prepare, proofread, and format legal documents such as correspondence, pleadings, and contracts. Scan and profile documents and correspondence in the appropriate iManage folder and email to team members as directed. Submit conflicts of interest to open files. Enter billable time for attorneys and assist with revisions to pre‑bills. Coordinate and schedule travel, meetings, and appointments. Provide overflow assistance and perform other administrative and secretarial duties as requested.

Qualifications: Proficient utilization of MS Word (using styles for formatting), Adobe Acrobat Professional, pdfDocs, and familiarity with MS Excel, MS PowerPoint, and Time Entry systems. Proficiency organizing electronic files and documents using a document management system (iManage experience a plus). Basic knowledge of different practice areas within a law firm and their workflow processes in order to provide appropriate support. General familiarity of legal terminology, legal documents, and court systems. Excellent organizational and communication skills; ability to work independently and as a team member; strong prioritization, attention to detail, accuracy, problem solving, detailed proofreading, and editing skills are essential. Strong interpersonal skills to communicate effectively in person, by email, and by telephone; ability to follow instructions effectively from a diverse group of clients, attorneys, and staff with courtesy and tact. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to effectively prioritize and manage competing demands while supporting multiple practice areas. Education Bachelor’s degree from an accredited college or university preferred; high school diploma or GED required. Years of Experience Minimum of 3 years’ administrative experience in a law office.

Working Conditions: Normal office environment with little exposure to excessive noise or temperature. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job‑related factors. If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com.