Legal Executive Assistant
vacoBrooklyn, NY
$90,000-$115,000
APPLY (opens in a new tab)Legal Executive Assistant
vacoBrooklyn, NYSenior L5
$90,000-$115,000
Legal Secretaries and Administrative AssistantsParalegals and Legal AssistantsLegal Support Workers, All Other
Legal Executive Assistant New York, NY, US Hybrid $USD 90000 - 115000 Direct Hire
Title: Legal Executive Assistant
Location: 4-5 days on site
Salary: $90,000-$115,000
Position Summary:
- Professional Executive Assistant
- An international law firm is actively seeking a polished Professional Assistant to deliver high-level administrative and legal support to attorneys, practice teams, and clients. This role is ideal for a detail-oriented, proactive professional committed to exceptional client service and internal
- Responsibilities & Accountabilities
Calendar & Travel Management: Manage intricate attorney inboxes, calendars, contacts, mail, and matter files, alongside coordinating conference calls, meetings, videoconferencing, equipment, catering, and extensive global travel arrangements.
Document Production & Editing: Draft, proofread, edit, and format correspondence and complex legal documents to rigorous standards. Support business development initiatives, including client pitches, RFPs, attorney biographies, engagement letters, and new client/matter intake
& Financial Administration: Monitor time entry, review diaries and prebills, support invoice transmittals, prepare expense reports, and coordinate with client accounting on billing updates and collections.
File & Information Management: Maintain electronic and hard-copy client files in strict compliance with records policies—including organization, labeling, digital document management (such as iManage) storage, and file closing.
Practice & Team Support: Provide phone coverage, client communication, document production, and general administrative assistance, including handling e-filings, docket and case research, pleadings files, and practice support.
Compliance & Coordination: Assist with CLE tracking, professional licenses, court admissions, memberships, and special projects or committee
& Requirements
Education: High school diploma or equivalent required; a college degree is preferred.
Experience:
A minimum of three years of overall legal secretarial (or equivalent) experience required, with prior law firm experience strongly preferred. Technical Proficiency: Advanced command of the Microsoft Office Suite and PDF tools. Familiarity with document management systems (e.g., iManage), calendaring software, and foundational accounting aptitude or reporting analysis is highly preferred.
Key Competencies:
Exceptional written and verbal communication skills, meticulous attention to detail, high stress tolerance, and the ability to exercise independent judgment, maintain strict confidentiality, and manage multiple tasks under tight deadlines By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
Matching similar jobs
Level
Senior L5
Salary
$90,000-$115,000
Location
Brooklyn, NY
Occupation
Legal Secretaries and Administrative Assistants
Industry
Offices of Lawyers
Posted
4 days ago