Executive Assistant

Position Summary: The Executive Assistant is responsible to provide support to the executive team member and other key stakeholders while performing all job duties adhering to HIPAA requirements. Accountabilities & ResponsibilitiesScreen and respond calls to key stakeholders as requestedGather, prepare and produce high quality reports, presentations and other documents or information as requestedPrepare for meetings and conferences (notice, agenda, pre-work, follow-up). Handle space procurement issues, obtain the necessary equipment, and make food service arrangements within established budget. Transcribe meeting minutes and distribute as necessaryPlan and execute team meetings with multiple participants. Manage pre- and post-event activities to ensure all sessions are well coordinated and executed with high impactCoordinate lodging, travel arrangements and prepare itineraries for Executive team and Board of DirectorsHandle financial administrative tasks related to corporate card use and expenses, and process departmental invoicesAccurately review and expediently process legal agreements and corresponding documentsPartner with marketing team members to successfully execute events, conferences and meetingsAct as liaison for leadership team and other internal team members, and as key contact for high-level partner and internal executive contactsPrioritize and organize multiple, sometimes competing requests for time and attention, and successfully navigate through to execution of high quality, timely deliverablesManage the Executive's calendar, assist in efficient time utilization and balance multiple prioritiesGreet Executive's guests and visitors, directing them to appropriate person in area(s) Education &ExperienceBachelor's degree preferred 4-6 years' experience working as an executive assistant in a fast-paced environmentKnowledge &Skills: Excellent written and verbal communication skillsExceptional organizational skills, with a high attention to quality and detailStrong initiative, follow through and ability to anticipate needsSuperior knowledge in Microsoft Office (Outlook, Word, Excel, PowerPoint) with ability to learn various software programs quicklyDemonstrated successful project management skillsAbility to effectively manage multiple, competing priorities in a fast-paced, results-driven environmentAbility to work independently and be resourceful, anticipating and communicating potential issuesStrong customer focus and approachabilityCritical thinking, analytical and problem-solving skillsAbility to learn quickly and acquire knowledge of organizational operations, procedures, and staffAbility to effectively manage time-sensitive, confidential information with professionalism, confidentiality and speedAdaptability and flexibility, with a willingness to collaborate in a team environmentDemonstrated successful experience with Investor RelationsAbility to handle all interactions with poise, tact and professionalismCompetenciesChange AgentPlanningCommunicationProcess ManagementPriority SettingPeer RelationshipsProblem SolvingFlexibleTeamworkOur total compensation package includes medical, dental and vision benefits, retirement benefits, employee stock purchase plan, paid time off, parental leave, family medical leave, volunteer time off and additional leave programs, life insurance, disability coverage, and other life and work wellness benefits and discounts. Benefits may be subject to generally applicable eligibility, waiting period, contributions, and other requirements and conditions. Below is the starting salary or hourly range for this position, although offers may differ based on the candidate's location, job-specific knowledge, skills and experience. US Pay Range $70,800 —$99,120 USD