Billing Specialist

Responsibilities: Prepare and submit accurate customer invoices. Review contracts, purchase orders, change orders, and other supporting documentation before billing. Review job information and apply appropriate billing codes. Prepare and maintain AIA billing documentation and supporting schedules. Process approved change orders and update project billing accordingly. Collect, review, and track lien waivers, lien releases, and related compliance documents. Meet established monthly billing deadlines. Respond to customer questions regarding invoices and billing. Submit and manage invoices through customer billing portals. Coordinate with project managers, sales, subcontractors, and accounting teams to resolve billing or documentation issues. Maintain billing information using accounting/dispatch systems and Microsoft Excel. Provide cross-functional support with job cost accounts payable and payroll preparation as needed.

Qualifications: Previous experience in billing, project accounting, accounts receivable, contract administration, or construction administration. Experience in construction, contracting, industrial, logistics, or a related project-based environment preferred. Comfortable learning and working within multiple software systems. Strong attention to detail, organization, and accuracy. Strong customer service and communication skills. Ability to coordinate effectively across departments. Associate degree or equivalent relevant work experience preferred. Accounts receivable experience is a plus.