Administrative Assistant III - Women's Health

Location: Evanston, ILFull Time/Part Time: Full Time

Hours: Monday-Friday, 8:00am – 5:00pm. Required Travel: Travel to other sites based off department needA Brief Overview: The Administrative Assistant III will provide advanced administrative support to the executive team and senior management of the hospital. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

What you will do: Serve as the primary point of contact for the hospital executives, managing their schedules, correspondence, and communications. Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time. Draft, edit, and proofread executive-level emails, memos, reports, and other documents. Ensure all communication is professional and reflects the executive team's voice and objectives. Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations. Generate and compile reports, data analyses, and presentations for executive decision-making. Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings. Process invoices, monitor spending, and reconcile financial statements for the executive team. Oversee office operations and supplies, ensuring smooth day-to-day functioning. Provide guidance and support to lower-level administrative staff, fostering professional growth. Assist in the onboarding of new administrative team members and contribute to their training. Handle sensitive and confidential information with the utmost discretion and professionalism.

What you will need: Bachelors Degree Preferred 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.