Law firm with offices in Miami, Fort Lauderdale, and Tampa Bay providing legal services in the areas of commercial and real estate litigation, banking, and real estate transactions is seeking an experienced real estate professional to join our Miami office.
This is a full-time, on-site position working closely with attorneys on residential and commercial real estate purchases, sales, refinances, and closings.
The ideal candidate will have hands‑on experience managing real estate and title transactions from opening through closing and post‑closing, with an emphasis on commercial real estate transactions and closings.
Primary Responsibilities:
Work closely with attorneys on residential and commercial real estate purchases, sales, refinances, and closings.
Open, process, and close title files in a timely manner.
Order and review title commitments, estoppels, lien searches, and other transaction‑related documents.
Prepare and calendar critical dates and deadlines for each transaction.
Prepare closing documents, seller conveyance documents, and corporate documentation.
Prepare Settlement Statements, Closing Disclosures, HUD-1s, and other closing‑related documents.
Balance files in preparation for the disbursement of closing funds.
Obtain funding approval from lenders, fund transactions, comply with closing and escrow instructions, and timely deliver closing packages to lenders.
Review and coordinate the recording of closing documents.
Order title policies, coordinate attorney review and signature, and timely deliver final policies to lenders and buyers.
Manage the distribution and retention of original closing documents, both internally and to outside parties.
Monitor transactions and promptly escalation issues requiring attorney involvement.
Keep attorneys apprised of the status of all active files.
Communicate professionally and promptly with buyers, sellers, lenders, attorneys, real estate agents, brokers, clients, and other parties involved in each transaction.
Maintain complete, accurate, and well‑organized transaction and title files.
Perform other duties as assigned.
Qualifications & Experience
Minimum of 2 years of experience handling real estate title and closing transactions in a law firm or similar professional environment.
Experience handling residential and commercial real estate transactions and closings.
Strong working knowledge of the real estate closing process, from opening a title file through closing and post‑closing.
Commercial real estate transaction and closing experience strongly preferred.
Experience ordering and reviewing title commitments, estoppels, lien searches, and related title documents.
Experience preparing closing and conveyance documents, Settlement Statements, Closing Disclosures, and HUD-1s.
Proficiency in Microsoft Word, Outlook, and Excel.
Strong technological skills and the ability to learn new software and systems quickly.
Experience with Qualia, Simplifile, ATIDS, AltaStar, and LEAP, or similar title, closing, and case management programs, preferred.
What We’re Looking For: The successful candidate will be:
Highly organized with strong attention to detail.
Able to prioritize and manage multiple transactions, responsibilities, and deadlines simultaneously.
Proactive and capable of independently following up on outstanding items to keep transactions moving toward closing.
Responsive and dependable with strong follow‑through.
Comfortable communicating directly and professionally with attorneys, clients, lenders, real estate professionals, and other parties.
Able to identify issues requiring attorney involvement and escalation them appropriately.
Comfortable working in a busy, deadline‑driven law firm environment.
A collaborative team member with a strong commitment to professionalism and client service.
Professional references will be requested.
