Human Resources Assistant

Essential Duties: Provides administrative support for various recruitment efforts and processes; assists applicants with the application process and answers related inquiries; sends authorization and release forms to applicants and monitors status of requested forms; submits and documents pre-employment and ongoing background checks; evaluates outcome of background results for routine items; performs reference checks and notifies Employee Experience of items requiring further review or evaluation; notifies personnel payroll representatives of employment record status for hiring; registers new hires into new employee orientation; and other recruitment records. Partners with the County's third-party leave administrator and internal teams to review case activities, resolve issues, and ensure seamless program administration. Administers compliance and operational processes for leave program, including but not limited to the Family and Medical Leave Act (FMLA), and other protected or County-sponsored leave programs such as parental and caregiver leave. Follows established work instructions and procedures and coordinates with third-party administrators and internal stakeholders to support timely and accurate processing. Performs record-keeping and completes routine transactions utilizing our Human Resources Information Systems (HRIS) to maintain employee data, HR metrics, and other data with a high level of attention to detail; notifies HRIS specialist of non-routine, unique, or complex requests to enter or update information; creates and maintains spreadsheets, databases, and other documents to organize information; processes and distributes routine reports and queries utilizing various reporting tools; notifies HRIS specialist or Manager of new report and report modification requests; assists in quality reviews and verification of data; advises management of anomalies and discrepancies. Provides support in the administration of various Human Resources processes and special projects, including routine clerical or administrative support to various HR staff; provides routine and basic staff support with common computer, office equipment, or technology problems; completes tasks associated with various HR programs, such as coordination of processes related to the drug and alcohol screening program; answers phones, refers calls, provides information in response to phone, email, and in-person inquiries related to a variety of topics including Family Medical Leave, recruitment status, application process, and timesheets; greets visitors; assists employees and applicants with the completion of routine forms and documents; creates and modifies standard correspondence; conducts tasks associated with department payroll processing including maintenance of attendance and leave tracking records; maintains paper and electronic files; copies, scans, prints, and collates documents. Reconciles ledgers; gathers data for use by others in preparing budget; prepares a wide variety of routine accounting forms; identifies discrepancies in budget and account information and makes corrections; collects required documents for financial and budget activities; enters data and completes routine financial transactions, including preparation of disbursement forms for routing and approval; verifies request for goods and services against County contracts and funding sources; orders routine goods, services, and equipment and follows-up/resolves discrepancies and ensures appropriate routing and approval of purchase requests; maintains inventory and other related records for equipment and technology resources; requests informal bids and information pertaining to requests for services or goods. Schedules and coordinates logistics, information, and resources for special events, meetings, trainings, interviews, and other functions. Provides input on various HR processes and procedures for use in updating and creating training programs; provides training and support to personnel payroll representatives and users on routine topics, such as how to enter data and process transactions in various HR systems; acts as a back-up to other administrative positions. Reviews Employment Eligibility Forms (Form I-9) and other HR documentation to identify items requiring follow-up; coordinates the correction of routine discrepancies and notifies HR Manager of other items requiring attention; tracks items for follow-up including recertification; reminds employees of the need to provide recertification documents and coordinates the process for form completion.

Minimum Job Requirements: High School Diploma or equivalent and two years of administrative support experience is required. Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency. The following Core Competencies apply to everyone and are essential to all County jobs: Accountability Follows-up on and meets commitments, takes ownership for work, and possesses a strong ability to stay focused on individual, department, and County results. Communication Clearly and effectively expresses ideas and thoughts (verbally and in writing); listens actively. Customer Focus & Public Relations Builds positive internal and external customer relationships; is committed to customer satisfaction; assumes responsibility for solving customer problems and ensures commitments to customers are met. Initiative Independently acts to resolve problems and provide solutions; seeks out new responsibilities; generates new ideas; practices self-development. Safety Understands and supports safety standards as required by the job; keeps the workplace clean and safe. Teamwork Encourages and facilitates cooperation, pride, and trust among the team; fosters commitment and team spirit; works cooperatively with others to achieve overall goals.