Purchasing & Operations Coordinator

Key Responsibilities: Create and manage purchase orders and coordinate with vendors regarding pricing, confirmations, availability, and delivery schedules Enter vendor bills and match invoices against purchase orders Support Accounts Payable and Accounts Receivable, including entering and reviewing customer invoices and sales orders Track inventory and product/order activity, including the impact of sales orders and invoicing on inventory Coordinate freight, shipping, and warehouse logistics Follow up on shipping delays, shortages, damages, and order discrepancies Maintain bookkeeping records, price lists, order trackers, and basic reporting using QuickBooks and Excel Communicate professionally and proactively with sales, vendors, warehouse partners, and management Provide customer service support by phone when needed, secondary to core purchasing and operations responsibilities Take ownership of open items and follow them through to completion, with a strong focus on accuracy and preventing errors Required Qualifications Hands-on QuickBooks experience Purchasing and vendor communication experience Accounts Payable/Accounts Receivable support and invoice-matching experience Inventory tracking and order coordination experience Proficiency with Microsoft Excel, including price lists, order trackers, and basic reporting Strong attention to detail, organization, and follow-through Ability to prioritize multiple responsibilities in a fast-paced environment Professional written and verbal communication skills Bilingual English/Spanish is a plus Preferred Experience Experience within building materials, construction materials, metals/aluminum, manufacturing, wholesale distribution, or warehouse-based operations Freight, shipping, or logistics coordination experience All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.