Specialist Affordable Housing

Position Type: Full time

State: Virginia

City: Virginia Beach

Zip Code: 23452 Total Base Pay Range: $55,500.00 - $80,500.00

Overview: Vivmark Residential exists to set the mark for what home can be. Formed through the merger of AvalonBay Communities and Equity Residential, Vivmark brings together two industry leaders with a shared commitment to excellence, innovation, and delivering exceptional living experiences. Our vision is to be the most trusted and best-performing rental housing company in America - one that continues to get better as it grows. And we're looking for people who want to help us do it. As an owner, developer, and manager of more than 180,000 apartment homes in major markets across the US, we have the scale to offer something most companies can't. At Vivmark, team members move up and across functions, markets, and disciplines, building lasting careers. We invest in team members' growth, development, and capabilities that make them and us better, and we hold ourselves to the highest standard as an employer. The best people want to work here. We hope you're one of them.

The Role: We are seeking a detail-oriented and knowledgeable Affordable Housing Specialist to support the administration and compliance of affordable housing programs across a portfolio of assigned communities. This role plays a critical part in ensuring compliance with affordable housing regulations by managing resident certifications, coordinating recertification activities, supporting audits, and serving as a resource for on-site teams and external housing partners. The ideal candidate will have experience administering affordable housing programs, strong organizational skills, and a thorough understanding of HUD, Fair Housing, and affordable housing compliance requirements. This position offers the opportunity to make a meaningful impact by helping provide quality affordable housing while ensuring regulatory compliance and operational excellence.

Key Responsibilities: Complete resident income certifications for move-ins, annual renewals, and other required recertifications in accordance with affordable housing program requirements. Review and verify income documentation, third-party verifications, lease paperwork, and supporting documents to ensure compliance with applicable regulations. Serve as a subject matter resource for internal teams and external stakeholders regarding affordable housing program requirements and compliance guidelines. Provide guidance and support to on-site teams during new lease-ups and resident move-in activities to ensure program compliance. Respond to audit inquiries by gathering documentation, addressing findings, and coordinating with on-site teams to resolve outstanding compliance issues. Generate monthly recertification and renewal notices and coordinate with on-site teams regarding resident eligibility and rental rate changes. Research and confirm jurisdictional regulations and program requirements related to rent adjustments and resident renewals. Coordinate Housing Assistance (Section 8) documentation for move-ins and renewals, partnering with Housing Authorities and community teams to ensure timely processing. Manage affordable housing waitlists, including applicant communications, vacancy management, and adherence to program guidelines. Partner with on-site teams to ensure apartment offers and occupancy activities comply with Vivmark policies and affordable housing requirements. Maintain accurate resident files and compliance records while ensuring timely completion of required documentation. Perform additional duties and special projects as assigned.

Education: High school diploma or equivalent (GED) required.

Experience: Minimum of two years of affordable housing administration, compliance, or related experience required. Experience processing income certifications and recertifications within affordable housing programs required. Knowledge of Federal Section 8 Housing programs preferred. Experience supporting compliance audits and regulatory reviews preferred.

Licenses/Certifications: Successful completion of the C3P course through Spectrum Enterprise or an equivalent affordable housing/tax credit certification required.

Knowledge, Skills, and Abilities: Strong understanding of affordable housing compliance requirements, including HUD and Fair Housing regulations. Excellent organizational skills with strong attention to detail and accuracy. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent verbal and written communication skills. Strong customer service skills with the ability to build positive relationships with residents, Housing Authorities, and internal stakeholders. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Ability to analyze documentation, interpret regulations, and apply program guidelines accurately. Strong problem-solving and critical-thinking abilities. Ability to prepare and deliver presentations and communicate complex compliance information clearly and effectively. Demonstrated ability to work independently and collaboratively within a team environment. Ability to perform basic mathematical calculations, including percentages, averages, and rental calculations.

Additional Info: AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things. AvalonBay makes employment decisions without regard to a person's race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law. AvalonBay will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law. Applications are being accepted on an ongoing basis. AvalonBay does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation. Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application. For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)No Fees Notice & Recruitment Fraud Disclaimer: AvalonBay Communities, Inc. ("AvalonBay") is aware that there is recruitment fraud activity whereby scammers impersonate AvalonBay and offer fake employment opportunities to candidates. These scammers often seek to obtain personal information or money from candidates. Please note that AvalonBay will never charge any candidate a registration fee, hiring fee, or any other fee in connection with its recruitment and hiring process. If you suspect that you are being contacted by a scammer impersonating our company, please report it immediately to our official HR Department (avalonbayhumanresources@avalonbay.com).