Program Fiscal Specialist The Program Fiscal Specialist performs fiscal review, analysis, and compliance monitoring for designated State-funded programs and funding agreements throughout the funding lifecycle. The position reviews financial reports, budgets, expenditures, and supporting documentation to assess compliance with State requirements, allowable cost principles, approved budgets, and applicable funding terms and conditions. Within established policies, program requirements, and delegated authority, the Program Fiscal Specialist identifies fiscal discrepancies and questioned costs, evaluates the nature and significance of identified issues, and determines or recommends appropriate follow-up. Significant, complex, or unresolved fiscal or compliance matters are escalated to the Grants Administration Manager or other appropriate management. The position provides fiscal guidance to funded partners and works collaboratively with internal stakeholders to support accurate financial reporting, timely resolution of fiscal issues, and effective administration, monitoring, and close-out of State-funded programs.
Essential Duties and Responsibilities
Fiscal Review & Compliance Analysis:- Review and analyze subrecipient financial reports, budgets, expenditures, invoices, and supporting documentation for compliance with applicable State requirements, approved budgets, grant terms, and allowable cost principles.
- Identify fiscal discrepancies, unsupported expenditures, questioned costs, budget variances, and other potential compliance issues.
- Evaluate identified fiscal issues and determine appropriate follow-up within established procedures and delegated authority.
- Escalate material, complex, unusual, or unresolved fiscal and compliance matters to the Grants Administrator, Grants Manager, or other appropriate management.
- Document fiscal findings, determinations, follow-up actions, and resolution of identified issues in accordance with applicable grant and organizational requirements.
- Grant Intake & Subrecipient Fiscal ReviewReview grant applications and related fiscal and eligibility documentation to identify financial or compliance matters requiring clarification or additional review.
- Evaluate submitted fiscal documentation for completeness, accuracy, consistency, and compliance with applicable State grant requirements.
- Identify missing, inconsistent, or potentially noncompliant documentation and communicate required follow-up to subrecipients.
- Provide technical guidance to subrecipients regarding established fiscal reporting, documentation, and grant compliance requirements.
- Coordinate with internal stakeholders regarding fiscal findings, reporting requirements, and resolution of identified issues.
- Fiscal Reporting, Reconciliation & Close-OutAnalyze fiscal reporting packets and support financial documentation for accuracy, consistency, and compliance with applicable grant requirements.
- Review reported expenditures against approved grant budgets and applicable funding requirements.
- Perform fiscal reconciliations and identify discrepancies requiring clarification, correction, or additional supporting documentation.
- Conduct fiscal close-out reviews of subrecipient submissions and identify unresolved discrepancies, questioned costs, or outstanding compliance requirements.
- Coordinate with subrecipients and internal stakeholders to facilitate timely resolution of fiscal findings and completion of grant close-out requirements.
- Maintain appropriate documentation supporting fiscal review conclusions and close-out determinations
- Monitoring & Follow-UpMonitor assigned fiscal reporting requirements, deadlines, outstanding documentation, and corrective actions.
- Communicate proactively with subrecipients regarding fiscal discrepancies, required documentation, reporting deadlines, and outstanding compliance matters.
- Track identified fiscal issues through resolution and maintain documentation of communications and follow-up activities.
- Identify recurring fiscal reporting or compliance issues and communicate trends or concerns to the Grants Administrator and Grants Manager.
- Participate in grant monitoring activities as assigned, including review of financial records and supporting documentation.
Internal Coordination & Administration:
Collaborate with Community Impact, Finance, and other internal stakeholders regarding grant fiscal reporting and compliance matters.
Maintain accurate and organized records of fiscal reviews, compliance findings, communications, follow-up actions, and resolutions.
Manage multiple State-funded grant reviews, reporting cycles, and deadlines simultaneously.
Participate in meetings with subrecipients, State representatives, and internal stakeholders as appropriate.
Perform other grant fiscal review, compliance monitoring, reporting, and related duties associated with designated State-funded contracts as assigned.
Funding Contingency This position is intended to support specific contracts of limited duration and is anticipated to be funded through those contracts. If such funding is reduced, discontinued, or otherwise becomes unavailable, the Company may modify or eliminate the position in accordance with its employment policies and applicable law. This funding contingency does not alter the at-will nature of employment.
Required Qualifications:- Minimum two (2) years of experience in grant fiscal administration, grant compliance, fiscal monitoring, financial review, or related grant management functions.
- Must be authorized to work in the United StatesMust be able to pass a background and drug test
- Must be located in Hawaii or have pre-existing plans to be in HawaiMay require local and inter-island travel
Preferred Qualifications:- Experience with State of Hawaii grant processes, reporting cycles, and close-out procedures.
- Working knowledge of nonprofit and grant accounting, GAAP, and financial reporting practices.
- Advanced skills in Excel.
- Knowledge and experience with grant-making systems and community impact program implementation.
- Comfortable interacting with stakeholders at all levels of an organization.
- Experience managing government funding (federal, state, or county)
- Work Hours
Schedule:
Monday Friday, typically 8:00 AM 5:00 PM, with flexibility for evenings and weekends as needed, especially during reporting deadlines and close-out periods Occasional early morning, evening, or weekend work may be required based on grant reporting deadlines, monitoring activities, or other business needs.
