Customer Service Associate (CSA)

Reports To: Customer Accounts Manager / Operations Manager

Department: Customers Accounts

Location: Bellevue, WA (In-Office)

Employment Type: Full-Time, 40 hours per week

Position Overview: The Customer Service Associate (CSA) serves as the primary point of contact between UniversalLanguage and its clients, acting as a trusted liaison responsible for delivering timely, professional, and solution-oriented support. This role is central to client satisfaction and retention, ensuring that every interaction reflects UniversalLanguage's commitment to service excellence, regulatory compliance, and operational reliability. The CSA manages inbound and outbound communications across phone and email channels, supports client onboarding and service activation, resolves issues efficiently, and maintains accurate, audit-ready records within the company's CRM and operational systems. Through proactive communication and attention to detail, the CSA strengthens long-term client relationships while supporting the seamless delivery of OPI, VRI, onsite interpreting, and document translation services.

Key Responsibilities: The Customer Service Associate provides responsive, high-quality customer support by answering inbound calls and emails from healthcare, government, and enterprise clients, addressing service inquiries, troubleshooting issues, and ensuring timely resolution. The CSA supports client onboarding activities, including account setup, service orientation, and coordination with internal teams to ensure clients are fully prepared to access language services without disruption. This role is responsible for documenting all client interactions, service requests, and issue resolutions accurately within the CRM and related systems, ensuring data integrity and audit readiness. The CSA collaborates closely with Scheduling, Interpreter Operations, Billing, and Account Management teams to resolve escalations, coordinate service delivery, and ensure client expectations are consistently met. The CSA monitors service performance indicators such as response times, issue resolution timelines, and client feedback, escalating concerns as appropriate and contributing to continuous improvement efforts. The role also supports client retention by identifying recurring issues, recommending process improvements, and reinforcing service best practices during client interactions.

Compliance and Quality Assurance: The Customer Service Associate operates in strict accordance with HIPAA, confidentiality standards, and contractual service level requirements. The CSA ensures that all client communications and documentation adhere to company policies, regulatory obligations, and client-specific protocols. Attention to accuracy, professionalism, and discretion is essential in all interactions.

Required Qualifications: The ideal candidate has prior experience in customer service, call center operations, healthcare support services, or a related client-facing environment. Strong verbal and written communication skills are required, along with the ability to manage multiple tasks in a fast-paced setting. Proficiency with CRM platforms, scheduling systems, and standard office software is expected. Candidates must demonstrate exceptional organizational skills, attention to detail, and a customer-first mindset. Experience supporting healthcare, government, or language access services is strongly preferred, as is familiarity with interpreter scheduling or multilingual service environments.

Preferred Qualifications: Bilingual or multilingual skills are highly desirable but not required. Prior experience working with language service providers, healthcare systems, or regulated service environments is a strong advantage. Familiarity with HIPAA, Medicaid/Apple Health, or public-sector clients is a plus.

Core Competencies: Success in this role requires professionalism, reliability, and a calm, solution-oriented approach to problem solving. The CSA must demonstrate strong interpersonal skills, adaptability, and the ability to collaborate effectively across departments while maintaining accountability for assigned responsibilities.

Career Growth Opportunity: The Customer Service Associate role offers a clear path for advancement into senior customer service, account management, scheduling leadership, or operations support roles. UniversalLanguage supports internal growth and professional development for high-performing team members.