Domestic Operations Specialist - TradeshowORD Station - Franklin Park, IL 60131 Salary Range $20.00 - $26.00 Hourly Level Entry Position Type Full Time Job Shift Any Education Level 4 Year Degree Travel Percentage Negligible Category Admin - Clerical
Description:
Position Purpose To meet or exceed the expectations of our clients, each and every time we are of service to them. To respond quickly and proactively to challenges, in order to facilitate a quick and positive solution. To unselfishly perform any job-related task with a positive attitude and a high degree of accuracy. To help fellow team members in your department, as well as other departments, when they may need it. To build strong working relationships with our present client base.
Tasks:- Calculate weight, volume, or cost of goods to be moved.
- Inform clients of factors such as shipping options, timelines, transfers, or regulations affecting shipments.
- Prepare shipping documentation, such as bills of lading, packing lists, dock receipts, or certificates of origin.
- Provide shipment status notification to exporters, consignees, or insurers.
- Verify proper packaging and labeling of exported goods.
- Prepare invoices or cost quotations for freight transportation.
- Select shipment routes, based on nature of goods shipped, transit times, or security needs.
- Keep records of goods dispatched or received.
- Consolidate loads with a common destination to reduce costs to individual shippers.
- Monitor or record locations of goods in transit.
- Reserve necessary space on ships, aircraft, trains, or trucks.
- Negotiate shipping rates with freight carriers.
- Arrange delivery or storage of goods at destinations.
- Verify adherence of documentation to customs, insurance, or regulatory requirements.
- Determine efficient and cost-effective methods of moving goods from one location to another.
- Pay or arrange for payment of freight or insurance fees or other charges.
- Make arrangements with customs brokers to facilitate the passage of goods through customs.
- Recommend or arrange appropriate merchandise packing methods, according to climate, terrain, weight, nature of goods, or costs.
- Maintain current knowledge of relevant factors that could affect freight shipping.
- Provide detailed port information to importers or exporters.
- Arrange for special transport of sensitive cargo.
- Obtain or arrange cargo insurance.
- Complete customs paperwork.
- Arrange for applicable duties, taxes, or paperwork for customs clearance.
- Refer exporters to experts in areas such as trade financing, international marketing, government export requirements, international banking, or marine insurance.
- Assist clients in obtaining insurance reimbursements.
- Analyze shipping routes to determine how to minimize environmental impact.
- Arrange for transport, using a variety of modes, such as rail, short sea shipping, air, or roadways, to minimize carbon emissions or other environmental impacts.
- Recommend shipping solutions to minimize cost or environmental impacts.
- Work Activitiescalculate shipping costs.
- Explain regulations, policies, or procedures.
- Prepare documentation for contracts, transactions, or regulatory compliance.
- Coordinate shipping activities with external parties.
- Complete documentation required by programs or regulations.
- Verify shipping documentation.
- Analyze shipping information to make routing decisions.
- Identify opportunities to improve operational efficiency.
- Record shipping information.
- Examine documents to verify adherence to requirements.
- Confer with others to conduct or arrange operational activities.
- Recommend packing or shipping methods.
- Maintain current knowledge related to work activities.
- Arrange insurance coverage.
- Receives and processes documents for accuracy, which requires complex knowledge of customers, carriers, and procedures.
- Processes operational data in software systems and applications, identifies missing or potential operational or service concerns, and resolves with the appropriate groups.
- Ability to identify the most logical routing methods based on the customers' requirements.
- Addresses complex or escalated internal or external customer questions and concerns regarding shipments, billing, status, services, carriers, and other needs.
- Tracks orders and shipments and assists with tracing as needed; usually more complex, domestic and may involve international operations.
- Runs, analyzes and summarizes operational reports and details; presents information to co-workers or supervisors as needed.
- Interfaces with airlines, shipping, truck and related carriers to understand requirements, track shipments or details
- Prepares information required for quotes or address potential services; provides more complex quotes.
- Ensures compliance with company policies and procedures and a safe and effective work environment; assists others with understanding operational items.
- Develops critical relationships with internal or external customers, assists with account management such as maintaining customer profiles, details and service needs.
- Creates and processes invoices, reviews for operational accuracy, works with customers on questions and payment; assists others as needed.
- Performs other duties as assigned
Qualifications:- Education and Experience 1-3 Years of Freight Forwarding experience with exposure or direct working knowledge of Tradeshow operationsAOG experience a plus
- Hazmat certification a plus
- Experience with all requisite compliance and regulatory requirements
- Willing to work variable schedule, including overtime, weekends and holidays
Education: Industry related degree and/or certification
KnowledgeTransportation Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits. Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Administrative Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology. Geography Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life. Production and Processing Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods. Public Safety and Security Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions. Mathematics Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications. English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. SkillsActive Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Speaking Talking to others to convey information effectively. Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Active Learning Understanding the implications of new information for both current and future problem-solving and decision-making. Negotiation Bringing others together and trying to reconcile differences. Time Management Managing one's own time and the time of others. Complex Problem Solving Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Social Perceptiveness Being aware of others' reactions and understanding why they react as they do. Coordination Adjusting actions in relation to others' actions. Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one. Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. Reading Comprehension Understanding written sentences and paragraphs in work related documents.
