Program Specialist (OLS Finance and Accounting)

Program Specialist in the Office of Legislative Services, Finance and Accounting OfficeThis is professional work supporting the offices of the Florida Legislature and their employees by conducting and/or coordinating a management support function. There is a particular focus on answering inquiries from district offices and coordinating solutions regarding purchasing and expense reporting, and other tasks and duties as needed. The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. This position reports to the HousePay Team Lead in the Office of Finance and Accounting. Examples of work performed include: Assisting in answering calls to the HousePay Team dedicated support telephone line, helping to resolve issues, identifying caller's needs and asking for relevant information pursuant to an expense request, entering that request into the task log, and communicating the expense request to the appropriate HousePay Accountant. Assisting in answering emails received on the HousePay Team dedicated, shared email box in MS Outlook, identifying information needed and gathering relevant information pursuant to the expense request, entering that request into the log, and communicating the request to the appropriate HousePay Accountant. Responsible for opening and date stamping incoming mail directed to the HousePay Team, scanning in any relevant invoices or expense related items, entering that request into the task log, and distributing the mail to the appropriate HousePay Accountant. Assisting clients by troubleshooting and interpretation of forms and answering questions regarding the district's HousePay balance. Assisting the HousePay Accountant in outreach to the districts regarding completion of tasks. Collaborating with the HousePay Accountants to perform any other delegated tasks. Assisting the distribution of budget and expense reports to districts. Assisting in administering the legislative accounting and auditing functions. Maintaining financial or other administrative records, monitoring budgetary activities, and preparing status reports. Maintaining administrative and purchasing records, monitoring activities, keeping up-to-date status information. Assisting in the establishment and implementation of internal accounting controls. Reconciling year-end records and preparing annual reports. Analyzing problems, researching alternatives, and advising staff on policy options regarding administrative services. Assisting in formulating, interpreting, applying, and assuring conformance with administrative policies and procedures. Assessing and assisting with training needs, establishing priorities and guidelines, identifying resources, and developing training for Legislators and staff. Recommending and coordinating computer automation hardware and software purchases and directing installations. Ensuring the production of management reports and audits involving fiscal proposals, expenditure data and break-even analysis for costing specific projects. Providing information and problem-solving assistance to Legislators, their constituents, and the public. Required knowledge, skills and abilities include: Knowledge of the principles, practices, and procedures of accounting, human resource, budgeting, purchasing, staff development, or training. Knowledge of relevant computer programs such as MS Outlook, MS Teams, and MS Excel. Ability to determine work priorities, assign work, and ensure proper completion of work assignments. Ability to communicate effectively verbally and in writing. Ability to have active listening skills. Ability to have a patient and empathetic attitude. Ability to be adaptable and flexible. Comfortable working in fast-paced environments. Ability to work during on-call during peak times. Ability to multi-task, prioritize, and manage time effectively. Ability to establish and maintain effective working relationships with others. Ability to formulate policies and procedures. Ability to understand and apply related rules, regulations, policies, and procedures. Ability to work independently. Ability to solve problems and make decisions. Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public. Ability to make presentations and promote programs. Ability to coordinate and schedule training classes.

Salary range is commensurate with experience. Application deadline is open until filled. Submission of application is through the Florida Legislature's online hiring portal.